Kirkbymoorside Town Council

The Shambles, Crown Square, Kirkbymoorside, York YO62 6AY
Tel: 01751 432217
Email: town.clerk@kirkbymoorsidetowncouncil.gov.uk
http://www.kirkbymoorsidetowncouncil.gov.uk

Agenda - Ordinary Meeting of the Town Council 18 May 2015

Issued on 12 May 2015 for a meeting of the Town Council to be held at 7.30 pm on 18 May 2015 in Church House, Kirkbymoorside

Members of the press and public are welcome to attend

Photographing, recording, broadcasting or transmitting the proceedings of a meeting is permitted so long as this does not disrupt the meeting in any way. As a matter of courtesy should you wish to record the meeting please make this known to the Chair.

All Councillors to sign the Declaration of Acceptance of office in the presence of the Proper Officer.

  1. To elect the Town Mayor for the ensuing year
  2. To record the Declaration of Office of the Town Mayor
  3. To receive Councillor Dowie’s report of her engagements since the Ordinary Meeting of the Town Council in April and comments on her period of office
  4. To give a vote of thanks to Councillor Dowie for her work during the year 2014-2015
  5. To elect the Deputy Town Mayor for the coming year
  6. To receive apologies for absence
  7. To receive Declarations of Interest in items on the agenda
  8. To confirm the amount of the Town Mayor’s Annual Allowance and how this is to be paid
  9. To agree membership and quorum for Committees listed below and to appoint Members to Committees, delegated teams and representatives:
    1. Committees
      1. Finance Committee
      2. Manor Vale Management Committee
      3. Planning Committee
      4. Play Areas & Sports Committee
      5. Staffing Committee
      6. Disciplinary Panel
      7. Appeals Panel
    2. Delegates teams
      1. Internal Control - Councillors Audit
      2. Cemetery Duties
      3. Future of Church House
      4. Moorside Room
    3. Representatives
      1. Five Towns Meeting
      2. Ryedale Market Towns Working Group
      3. North Ryedale Public Transport Group
      4. Police – Kirkbymoorside Community Consultation Group
      5. Kirkbymoorside Environment Group
      6. John Stockton Trust Foundation
  10. To receive reports from representatives on outside bodies
  11. Minutes and Matters Arising
    1. To approve the minutes of the Meeting held on 20 April 2015
    2. To consider matters arising
  12. Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business
  13. Discussions with Town, District and County Councillors in respect of questions already posed, and any new matters
  14. To consider financial matters:
    1. To approve cheque payments according to the list provided
    2. To receive the Financial Summary to 30 April 2015
    3. To note that Quarter 4 of the Councillors Audit has been carried out by Councillors Coughlan and Dowie
  15. Annual Accounts and Return to 31 March 2015
    1. To approve the Accounts for the year to 31 March 2015
    2. To approve the figures to be included in Section 1 (Accounting Statements) of the Annual Return for year ending 31 March 2015
    3. To approve the Bank Reconciliation for inclusion in the Annual Return for year ending 31 March 2015
    4. To approve a report on variances in the accounts beyond the permitted 10%
    5. To consider the Annual Governance Statements as set out in Section 2 of the Annual Return for year ending 31 March 2015 and approve as appropriate
    6. To approve Minutes of items 1 a-e above
  16. To consider and agree to approve the draft Heads of Terms document provided by NYCC in respect of the proposed Town Council occupancy at Church House
  17. To consider and agree the grant application submitted by Next Steps Mental Health Resource Centre in the amount of £1,070 to cover 50% of the complete project costs for 1 year in light of additional information received
  18. To note receipt of correspondence from the John Stockton Educational Foundation
  19. To note receipt of information from NYCC regarding the renewal of subsidised local bus services in the areas of Ryedale and Craven and consider an appropriate response
  20. Receive the Town Mayor’s Report
  21. Receive reports from Members representing the Town Council at meetings of outside bodies
  22. Receive reports from Members on delegated matters
  23. Receive the Town Clerk's report
  24. Questions to the Chairman
  25. To note the date of the next ordinary meeting of the Town Council on 15 June 2015 at 7.30 pm in Church House

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