Kirkbymoorside Town Council Documents

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====== Kirkbymoorside Town Council ======
|{{:councillogosmall.png|}} |Church House, 7 High Market Place, Kirkbymoorside, York YO62 6AT |
|::: |Tel: 01751 432217 |
|::: |Email: <town.clerk@kirkbymoorsidetowncouncil.gov.uk> |
|::: |http://www.kirkbymoorsidetowncouncil.gov.uk |

===== Agenda for the Ordinary Meeting of the Town Council 15 March 2021 =====

Issued on 10 March 2021 for a meeting of the Town Council to be held remotely via Zoom at 7pm on Monday 15 March 2021

==Meeting access details:==
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**Members of the press and public are welcome to attend. Please try to join 5-10 minutes before 7.00pm to enable any technical issues to be addressed prior to the start of the meeting. If you are unable to attend the meeting please provide apologies for absence directly to the Chair or the Town Clerk in advance of the meeting.**
 
**Recording the proceedings of a meeting is permitted so long as this does not disrupt the meeting in any way. As a matter of courtesy should you wish to record the meeting please make this known to the Chair.**

  - Apologies for absence
    - To receive apologies for absence given in advance of the meeting
    - To consider the approval of reasons given for absence
  - To receive Declarations of Interest in items on the agenda
  - Minutes and Matters Arising
    - To receive and approve the draft minutes of the meeting held on 15 February 2021
    - To consider matters arising
  - Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business
  - Discussions with Town, District and County Councillors in respect of questions already posed, and any new matters
  - To consider financial matters:
    - To report accounts paid since the last meeting of the Council and to approve payments according to the list provided
    - To receive the Financial Summary to 28 February 2021
    - To note the cost of £38 for renewal of the garden waste subscription for the cemetery
    - To review the Internal Audit Terms of Reference
    - To review the Risk Assessment Strategy and consider the financial and other risks facing the council and the internal and external controls in place for management thereof, and agree any revisions
    - To review the Council's Asset Register
    - To agree the appointment of an internal auditor 
  - Path for Everyone
    - To receive correspondence from Kirkbymoorside Environment Group, in partnership with Ryedale Cycle Forum 
    - To consider the request for the allocation of a bank account for management of financial transactions associated with the project
    - To consider the request for match-funding in the amount of £20,000 from the Council's reserve funds
  - Planning
    - To review planning applications:
       - 21/00217/73 | Variation of condition 02 of planning approval 20/00784/FUL dated 17.11.2020 - to allow alterations to the design of the cottage ornee | Ravenswick Hall Young Bank Lane Kirkbymoorside YO62 7LT [[https://planningregister.ryedale.gov.uk/caonline-applications/applicationDetails.do?activeTab=externalDocuments&keyVal=QONZN1NOIXI00]]
       - 21/00128/FUL | Change of use of agricultural land to allow the siting of 3 no. camping pods with associated parking and access track together with erection of sofa barn to be used in connection with Deepdale Farm wedding venue (May to Sept) and Airbnb use (Oct - April) | Deep Dale Farm House Village Street Keldholme Kirkbymoorside North Yorkshire YO62 6LE [[https://planningregister.ryedale.gov.uk/caonline-applications/applicationDetails.do?activeTab=externalDocuments&keyVal=QNY2BCNOISM00]]
     - Planning Application 21/00049/FUL | Change of use and alterations to stables to form 1no. four bedroom dwelling with associated parking and landscaping | Land At OS Field 04201 Village Street Keldholme Kirkbymoorside North Yorkshire https://planningregister.ryedale.gov.uk/caonline-applications/applicationDetails.do?activeTab=externalDocuments&keyVal=QMVN08NOILR00
       - To note that the application will be considered by the Ryedale District Council Planning Committee on 16 March 2021 at 6pm
       - To receive the Officer's report and note the recommendation for this application will be Refusal
  - To receive quotations for the cost of installing a new boardwalk at Ryedale View play area and consider appointment of the works 
  - Town Farm car park
    - To receive information on the installation of Electric Vehicle Charge Points
    - To receive information on progress of discussions with Ryedale District Council 
    - To consider submitting a proposal to Ryedale District Council to negotiate the future management of parking charges 
  - Devolution
    - To receive the Ministry of Housing, Communities and Local Government consultation proposals for locally led reorganisation of Local Government in North Yorkshire  https://consult.communities.gov.uk/governance-reform-and-democracy/northyorkshire/supporting_documents/LGR%202021%20Consultation%20document.pdf 
    - To receive correspondence from Councillor Carl Les, Leader of North Yorkshire County Council
    - To receive correspondence from Councillor Keane Duncan, Leader of Ryedale District Council
  - Urban grass cutting 2021/22
    - To receive correspondence from NYCC Highway Asset Management with regards to the Urban Grass Cutting 2021/22
    - To note the annual contribution of £982.62 from NYCC and consider continued cutting of the urban highways visibility splays
  - To note the planters on West End have been secured in situ and signage applied to denote ownership by the Town Council
  - To receive information from the Community Safety Officer for Ryedale District regarding the Police, Fire and Crime Commissioner's (PFCC) priorities to ensure people are safe in the community
  - To receive the Public Wi-fi Usage Report for Q4
  - To note the proposal by Post Office to move the Kirkbymoorside branch to 1 High Market Place, Kirkbymoorside, York, YO62 6AT https://www.postofficeviews.co.uk/national-consultation-team/kirkbymoorside-yo62-6aa-215349/
  - To note that the North York Moors National Park are inviting comments on the new Management Plan, closing date Thursday 1 April http://email.northyorkmoors.org.uk/interface/external_view_email.php?A9426700695842612846514646zzzzz647edde4520d708f9939f36ab7b6fc50478e4cb1737f30b593d129923e90dce202&varId=
  - To note that Power for People will be hosting a webinar for councils and organisations to discuss the Community Energy Revolution Campaign which would see the Local Electricity Bill made law, at 7pm on 17 March 2021 https://www.eventbrite.co.uk/e/driving-the-community-energy-revolution-tickets-144268550117.
  - To receive the Town Clerk's Report
  - To receive the Town Mayor's Report
  - To receive reports from Members representing the Town Council at meetings of outside bodies and on delegated matters
  - Questions to the Chair
  - To note the date of the next meeting to be held remotely via Zoom at 7pm on Monday 19 April 2021

Related Documents:

  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Minutes20-21/Council/2021-02-15Minutes.pdf|Draft Council Minutes 15 February 2021]]
  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas20-21/Council/2021-03-15//SupportingDocument.pdf|Supporting Document]]
  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas20-21/Council/2021-03-15//StatementofAccounts.pdf|Statement of Accounts to 28 February 2021]]
  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas20-21/Council/2021-03-15//FinancialSummary.pdf|Financial Summary to 28 February  2021]]
  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas20-21/Council/2021-03-15/BudgetSummary.pdf|Budget Summary to 28 February  2021]]
  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas20-21/Council/2021-03-15/InternalAuditTermsofReference.pdf|Internal Audit Terms of Reference - Reviewed 15.03.2020]]
  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas20-21/Council/2021-03-15/RiskAssessmentStrategyReviewed16.03.20.pdf|Financial Risk Assessment Strategy - Reviewed 15.03.2020]]
  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas20-21/Council/2021-03-15/RegisterofAssets-March2021.pdf|Register of Assets]]
  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas20-21/Council/2021-03-15/2020-03-06KMEGCorrespondence.pdf|KMEG Correspondence - Path for Everyone]]
  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas20-21/Council/2021-03-15/APP 1-5 Testing by contractor - Rev A.pdf|Path for Everyone - specifications doc 1.]] 
  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas20-21/Council/2021-03-15/APP 6-3 Req for excavation- Rev A.pdf|Path for Everyone - specifications doc 2.]] 
  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas20-21/Council/2021-03-15/APP 6-7 Formation treatment - Rev A.pdf|Path for Everyone - specifications doc 3.]] 
  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas20-21/Council/2021-03-15/APP 7_1 - Road Pavements General Rev A.pdf|Path for Everyone - specifications doc 4.]] 
  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas20-21/Council/2021-03-15/APP 11-1 Kerbs Footways and Paved Areas Rev A.pdf|Path for Everyone - specifications doc 5.]] 
  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas20-21/Council/2021-03-15/28917-000 Location Plan and Extents - Rev A.pdf|Path for Everyone - specifications doc 6.]] 
  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas20-21/Council/2021-03-15/APP 1-7 Site Extents - Rev A.pdf|Path for Everyone - specifications doc 7.]] 
  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas20-21/Council/2021-03-15/APP 2-1 Site Clearance - Rev A.pdf|Path for Everyone - specifications doc 8.]] 
  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas20-21/Council/2021-03-15/APP 2-3 Retention of Materials arising from site clearance- Rev A.pdf|Path for Everyone - specifications doc 9.]] 
  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas20-21/Council/2021-03-15/28917-002 GA - Rev A.pdf|Path for Everyone - specifications doc 10.]] 
  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas20-21/Council/2021-03-15/28917-003 Site Clearance - Rev A.pdf|Path for Everyone - specifications doc 11.]] 
  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas20-21/Council/2021-03-15/28917-004 Paving and Kerbing - Rev A.pdf|Path for Everyone - specifications doc 12.]] 
  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas20-21/Council/2021-03-15/28917-005 Signs and Markings - Rev A.pdf|Path for Everyone - specifications doc 13.]] 
  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas20-21/Council/2021-03-15/28917-006 Standard Details - Rev A.pdf|Path for Everyone - specifications doc 13.]] 
  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas20-21/Council/2021-03-15/28917-001 Proposed Route - Rev A.pdf|Path for Everyone - specifications doc 14.]] 
  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas20-21/Council/2021-03-15/21-00049-FULNotificationofPlanningCommitteemeeting16.03.2021.pdf|21/00049/FUL Notification of RDC Planning Committee meeting]]
  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas20-21/Council/2021-03-15/21-00049-FULOfficersReport-Recommendation-Refusal.pdf|21/00049/FUL Officer's Report]]
  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas20-21/Council/2021-03-15/CllrCarlLesLettertoParishandTownCouncillors.pdf|Correspondence from Councillor Carl Les]]
  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas20-21/Council/2021-03-15/CllrKeaneDuncanlettertoParishandTownCouncils.pdf|Correspondence from Councillor Keane Duncan]]
  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas20-21/Council/2021-03-15/NYCCUrbanGrassCutting2021-22.pdf|NYCC 2021/22 Urban Grass Cutting]]
  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas20-21/Council/2021-03-15/Planters36-40WestEnd.pdf|Planters on West End]]
  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas20-21/Council/2021-03-15/Kirkbymoorside Hotspot Q4 2020.pdf|Q4 Public Wi-fi Usage Report]]



** Notice issued by L Bolland, Town Clerk to Kirkbymoorside Town Council **