agenda2011-04-18

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agenda2011-04-18 [2011/04/12 08:39] – adminagenda2011-04-18 [2025/05/12 16:08] (current) – external edit 127.0.0.1
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 |::: |http://www.kirkbymoorsidetowncouncil.gov.uk | |::: |http://www.kirkbymoorsidetowncouncil.gov.uk |
  
-===== Agenda - in preparation =====+===== Agenda =====
  
-Issued on 11 April 2011 for a meeting of the Town Council to be held at 7 pm on 18 April 2001 in the Manor Vale Community Centre, Kirkbymoorside+Issued on 12 April 2011 for a meeting of the Town Council to be held at 7 pm on 18 April 2001 in the Manor Vale Community Centre, Kirkbymoorside
  
 **Members of the press and public are welcome to attend**  **Members of the press and public are welcome to attend** 
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     - To receive the draft minutes of the Staffing Committee held on 4 April 2011.     - To receive the draft minutes of the Staffing Committee held on 4 April 2011.
     - To consider matters arising.     - To consider matters arising.
-    - Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business.+  - Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business.
   - To review planning applications:   - To review planning applications:
     - [[http://planningregister.ryedale.gov.uk/caonline-applications/applicationDetails.do?activeTab=summary&keyVal=LHOPP2NO04P00|11/00224/CLEUD]] by Mr S Walker | Certificate of Lawfulness in respect of the use of land as domestic garden to Highfield House in excess of 10 years (revised details to refusal 10/00161/CLEUD dated 16.04.2010)  | Land To Rear Of Highfield House Kraig Lane Keldholme York       - [[http://planningregister.ryedale.gov.uk/caonline-applications/applicationDetails.do?activeTab=summary&keyVal=LHOPP2NO04P00|11/00224/CLEUD]] by Mr S Walker | Certificate of Lawfulness in respect of the use of land as domestic garden to Highfield House in excess of 10 years (revised details to refusal 10/00161/CLEUD dated 16.04.2010)  | Land To Rear Of Highfield House Kraig Lane Keldholme York  
     - [[http://planningregister.ryedale.gov.uk/caonline-applications/applicationDetails.do?activeTab=summary&keyVal=LHU9N8NO04P00|11/00236/FUL]] by Mr & Mrs Cornforth | Erection of rear first floor extension above garden room  | 4 Parkers Mount Kirkbymoorside York YO62 6JB      - [[http://planningregister.ryedale.gov.uk/caonline-applications/applicationDetails.do?activeTab=summary&keyVal=LHU9N8NO04P00|11/00236/FUL]] by Mr & Mrs Cornforth | Erection of rear first floor extension above garden room  | 4 Parkers Mount Kirkbymoorside York YO62 6JB 
     - [[http://planningregister.ryedale.gov.uk/caonline-applications/applicationDetails.do?activeTab=summary&keyVal=LI5FSQNO04P00|11/00260/FUL]] by Mr Harry Clark | Erection of a three bedroom dwelling to include lowering of site levels and formation of parking/turning and amenity areas (revised details to refusal 10/00332/FUL)  | Land To South Of 16 Church Street Kirkbymoorside York      - [[http://planningregister.ryedale.gov.uk/caonline-applications/applicationDetails.do?activeTab=summary&keyVal=LI5FSQNO04P00|11/00260/FUL]] by Mr Harry Clark | Erection of a three bedroom dwelling to include lowering of site levels and formation of parking/turning and amenity areas (revised details to refusal 10/00332/FUL)  | Land To South Of 16 Church Street Kirkbymoorside York 
-    - Discussions with District and County Councillors+  - Discussions with District and County Councillors
     - County and District Councillors to respond to questions already posed     - County and District Councillors to respond to questions already posed
     - Town Councillors to raise urgent matters recently arisen     - Town Councillors to raise urgent matters recently arisen
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   - Questions to the Chairman   - Questions to the Chairman
   - Uncontroversial matters - single vote on all without discussion, or move items down the agenda   - Uncontroversial matters - single vote on all without discussion, or move items down the agenda
-    - Provide a comment for Ryedale District Council on proposed road closure on 1 May 2011 for the Kirkbymoorside 10K run +    - To confirm to Ryedale District Council the town council's support for the proposed road closure on 1 May 2011 for the Kirkbymoorside 10K run 
-  - Consider requests for grants (application forms provided separately): +  - To consider requesting Ryedale District Council or a private contractor to remove the cemetery spoil heap based on their estimate of cost to be provided by 15 April 2011.
-  - To consider requesting Ryedale District Council to remove the cemetery spoil heap based on their estimate of cost to be provided by 15 April 2011.+
   - To consider the policies on additional paths in the cemetery - should they be surfaced or grass?  Any other considerations.   - To consider the policies on additional paths in the cemetery - should they be surfaced or grass?  Any other considerations.
 +  - To consider whether a handover of the initiative on signs at the A170 entry points to the town is needed, given that Councillors Mudd and Gunton will shortly leave the council, and if so to consider appointing council members to continue the initiative.
   - To consider financial matters:   - To consider financial matters:
     - To authorise the introduction of an imprest system of petty cash with a float of £100.  See [[http://en.wikipedia.org/wiki/Imprest_system|Wikipedia]] for an explanation of how an imprest system works.  Petty cash to be subject to spot checks by councillor auditors.     - To authorise the introduction of an imprest system of petty cash with a float of £100.  See [[http://en.wikipedia.org/wiki/Imprest_system|Wikipedia]] for an explanation of how an imprest system works.  Petty cash to be subject to spot checks by councillor auditors.
     - To authorise a standing order for quarterly payment of rent for the council office.     - To authorise a standing order for quarterly payment of rent for the council office.
 +    - To authorise council officers to commit to expenditures, none exceeding £250, that are considered necessary for the maintenance of council property or for the efficient running of council services, such expenditures to be reported to council meetings.  This in addition to existing delegated authorities to
 +      - renew subscriptions
 +      - purchase stationery
 +      - commit to emergency expenditures up to £500
     - To confirm the cancellation of the "search and store" internet based storage service, saving £180 per annum.  Replaced by a free service.     - To confirm the cancellation of the "search and store" internet based storage service, saving £180 per annum.  Replaced by a free service.
     - To authorise purchase of 2 x Copernic desk top search at a total cost around £55 (ex VAT)     - To authorise purchase of 2 x Copernic desk top search at a total cost around £55 (ex VAT)
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   - Receive officers' report   - Receive officers' report
   - To resolve that the date of the 2011 Annual Meeting be 11 May 2011 at 7 pm in the Manor Vale Community Centre, followed by an ordinary meeting at 7.30 pm.   - To resolve that the date of the 2011 Annual Meeting be 11 May 2011 at 7 pm in the Manor Vale Community Centre, followed by an ordinary meeting at 7.30 pm.
 +  - To note that a staffing committee meeting (to shortlist candidates for town clerk) is scheduled for Monday 16 May 2011.
 +  - To note that council meetings have been provisionally fixed for Wednesday 23 May 2011 and 20 June 2011, these dates to be finalised at the Annual Meeting.
  
  
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