Kirkbymoorside Town Council

Issued on 15 June 2011 for a meeting of the Town Council to be held at 7 pm on 20 June 2011 in Church House Community Centre, Kirkbymoorside

Members of the press and public are welcome to attend

Presentation from Ms Helen Gundry on North Yorkshire County Council Public Transport Consultation

1. To receive apologies for absence.
2. To receive Declarations of Interest in items on the agenda.
3. Minutes and Matters Arising
   1. To approve the minutes of the Meeting held on 23 May 2011.
   2. To receive the draft minutes of the Staffing Committee held on 6 June 2011.
   3. To receive the minutes of the Manor Vale Committee held on 20 May 2011.
   4. To consider matters arising.
4. Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business.
5. To confirm the appointment of the Town Clerk, Ms Sally Brown as Responsible Financial Officer and Proper Officer to Kirkbymoorside Town Council.
6. To agree to allow the Planning Committee to make decisions on planning applications at Planning Committee Meetings at 6.30pm prior to every Ordinary Meeting.
7. To review planning applications:
8. 11/00375/FUL by Mr P Gamble | Erection of a general purpose agricultural building to include the housing of livestock | Land At OS Fields 5200 5209 Ings Lane Kirkbymoorside York

1. Discussions with District and County Councillors
   1. County and District Councillors to respond to questions already posed
   2. Town Councillors to raise urgent matters recently arisen
   3. County and District Councillors to advise the Town Council on any new matters
2. Town Cemetery
   1. To review the costs of running the cemetery and consider how fully these costs should be recouped in charges.
   2. To consider whether a fund should be created in order to deal with future cemetery maintenance costs.
   3. To consider amending standing orders to allow the chairman to invite a member of the public to speak during a meeting, any such speaker being under the jurisdiction of the chairman, who may impose limits on the length of speeches or request the termination of a speech at their absolute discretion.
3. To consider a response to the bus consultation from North Yorkshire County Council.
4. To agree the form for the Kirkbymoorside 2012 Community Award and to note that the closing date for entries will be January 2012.
5. To consider varying the number of Councillors on the Town Council or whether to co-opt at this present time.
6. To consider seeking quotations for the design of a new web site using Joomla! open source software, and to consider an offer from Councillor Brampton to host the council web site and mail services at no cost to the council.
7. To consider if Councillors wish to receive their agendas and supporting paperwork for Council Meetings as hard copy or by e-mail.
8. To consider financial matters:
   1. To approve cheque payments according to the list provided
   2. To consider setting a price for “Kirkbymoorside Trails” for local retailers who purchase at least a minimum quantity (to be decided), bearing in mind the retail price is £1.
9. Council Offices
   1. To approve the signing of a four year lease for the Shambles Office
   2. To note that the refurbishment will begin on 1 July 2011 the staff will be working independently with files kept at The Old Library.
   3. To note that the Town Clerk will continue to collect post and telephone messages from the office, and both e-mail and phone number remains the same.
   4. To note that there will be no opening times to the public from 1 July but appointments can be arranged.
10. To note planning decisions from Ryedale District Council:
11. Receive the Town Mayor’s Report
12. Receive reports from Members representing the Town Council at meetings of outside bodies.
13. Receive reports from Members on delegated matters
14. Receive officers' report
    1. To note that the Assistant to the Town Clerk worked an additional 36.25 hours in May due to increased workload.
    2. To note that staff have contacted the contractor regarding the state of the pound.
15. Questions to the Chairman
16. To consider whether to accept a late application form for the position of handyman.
17. To consider excluding the public for the following item on the grounds that information to be discussed is confidential.
18. To consider selecting a handyman from the applicants.
19. To note the date of the next meeting on 18 July at 7 pm in Church House.