Kirkbymoorside Town Council

Issued on 10 October 2011 for a meeting of the Town Council to be held at 7 pm on 17 October 2011 in Church House, Kirkbymoorside

Members of the press and public are welcome to attend

1. To receive apologies for absence.
2. To receive Declarations of Interest in items on the agenda.
3. Minutes and Matters Arising
   1. To approve the minutes of the Meeting held on 19 September 2011
   2. To receive the minutes of the Planning Committee held on 19 September 2011
   3. To receive the draft minutes of the Staffing Committee held on 19 September 2011
   4. To receive the draft minutes of the Manor Vale Committee held on 9 September 2011
   5. To consider matters arising.
4. Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business.
5. Discussions with District and County Councillors
   1. County and District Councillors to respond to questions already posed
   2. Town Councillors to raise urgent matters recently arisen
   3. County and District Councillors to advise the Town Council on any new matters
6. Tesco
   1. To agree that when Tesco planning application is received to the Town Council office, it will be included the Town Council at an Ordinary Meeting and not the Planning Committee.
   2. Questionnaire
7. Uncontroversial matters - single vote on all without discussion, or move items down the agenda
   1. To agree that a list of all Councillors' personal e-mails can be circulated to Councillors to facilitate communication.
8. To decide on the procedure for inclusion of items on agenda.
9. Consider requests for grants (application forms provided separately):
10. To consider a request from the steering group for the community led plan for Kirkbymoorside that the council will settle necessary expenses incurred in the work of consultation, up to a maximum of £500, the council to hold all money and settle individual items, the group having no funds and preferring to have the council hold any money involved with the process (under LGA 1972 s.111)
11. To consider financial matters:
    1. To approve cheque payments according to the list provided
    2. To note that a cheque for petty cash has been stopped.
12. (Cllr Brampton) To consider creating a finance committee to deal with financial review matters that are the responsibility of the council and to bring proposals to the council on any financial matters, including the budget for the following year, cash management policies, fund management policies (if any) and any other matters the council considers appropriate for delegation.
13. (Cllr Brampton) To consider how the budget for next year is to be prepared; by delegation to the finance committee, delegation to the clerk, or otherwise.
14. (Cllr Brampton) To consider whether the council should set aside a fund from its cash reserve to generate income to provide for the maintenance of existing graves, and to be added to with the capital element of charges for new graves. To consider how to obtain proposals for the investment of the fund, either by delegation to the finance committee or otherwise.
15. (Cllr Brampton) To consider investigating whether implementing a version of the proposal kindly prepared by John Paul could be justified on the basis that the increase in the value of the old library would match the cost of the work, and therefore the council could be justified in going ahead with improvements without making a final decision on the use of the building.
16. (Cllr Brampton) To consider what practical steps can be taken to formulate a policy on street lighting, including consideration of the condition of lights owned by the council and the formulation of an investment strategy to deal with their condition and to seek returns through reduction in energy costs or transfers to North Yorkshire County Council.
17. Insurance:
    1. To receive information regarding the Council's insurance policy with regard to volunteers.
18. Seats and Benches
19. (Cllr Brampton) To consider requesting the clerk to prepare a report on the status of grounds management arrangements (primarily grass cutting), including the current contract situation, possibilities for managing the contract to reduce the level of complaints, clarification of how much grass cutting is being handled on behalf of other authorities and to consider the extent to which it is in the council's interests to carry out grass cutting for others.
20. (Cllr Brampton) To consider whether there is a serious danger of accident at the pedestrian crossing on the A170, and if so what action should be taken.
21. Planning Decisions
22. (Cllr Brampton) To consider whether there needs to be an agenda item for Planning Decisions given that the council receives the same information in the Planning Committee's minutes.
23. To agree an updated Grants Application form and a grants leaflet which gives details on how to apply for a grant.
24. To decide on which 2 trees/shrubs to put in the tubs on Piercy End. £200 has already been agreed for this purchase and the Council are advised to choose from the following:
    1. Himalayan Birch, 3 m £75 each
    2. Crab Apple 3m £75 each
    3. Holly, 1.7m, £65 each
25. To agree on the priority for gritting streets in Kirkbymoorside as part of the Winter Maintenance program.
26. (Cllr Brampton) To agree on specific actions to be taken in order to set up volunteer groups to deal with snow clearance.
27. Play Areas
    1. To appoint members of the public to the Play Area Committee
    2. To set a date for the first meeting
28. Receive the Town Mayor’s Report
29. Receive reports from Members representing the Town Council at meetings of outside bodies.
30. Receive reports from Members on delegated matters
31. Receive officers' report
32. Questions to the Chairman
33. To note that the office copy of Local Administration has been lost in the office move and a replacement has been ordered at a cost of £58.80.
34. To note the date of the next meeting on 21 November 2011 at 7 pm in Church House.