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--- agenda2012-05-21 [2012/04/22 14:36]
admin [Agenda - in preparation]
+++ agenda2012-05-21 [2018/08/28 17:45] (current)
@@ Line 5: / Line 5: @@
 |::: |http://www.kirkbymoorsidetowncouncil.gov.uk |
-===== Agenda - in preparation =====
+===== Agenda  =====
-Issued on ? for a meeting of the Town Council to be held at 7.30 pm on 21 May 2012 in Church House, Kirkbymoorside
+Issued on 15 May for a meeting of the Town Council to be held at 7.30 pm on 21 May 2012 in Church House, Kirkbymoorside
 **Members of the press and public are welcome to attend**
+  - Welcome
   - To receive Declarations of Interest in items on the agenda.
   - To elect the Town Mayor for the coming year.
   - To record the Declaration of Office of the Town Mayor.
-  - To confirm the amount of the Town Mayor’s Annual Allowance and how this is to be paid.
-  - To receive apologies for absence.
   - To receive Councillor Dowie’s report of her engagements since the Ordinary Meeting of the Town Council in April and comments on her period of office.
-  - To give a vote of thanks to Councillor Dowie for her work during the year 2010-2011.
+  - To give a vote of thanks to Councillor Dowie for her work during the year 2011-2012.
   - To give a vote of thanks to resigned Councillor Alexander for his contribution to the work of the council.
   - To elect the Deputy Town Mayor for the coming year.
+  - To receive apologies for absence.
+  - To confirm the amount of the Town Mayor’s Annual Allowance and how this is to be paid.
   - To agree membership and quorum for Committees listed below and to appoint Members to Committees and delegated teams:
     - Internal Control - Councillors Audit
     - Planning Committee
     - Manor Vale Management Committee
-    - Strategy Vision Committee
+    - Play Areas Committee
+    - Finance Committee
     - Staffing Committee
+    - Appeals Panel
     - Cemetery Duties
-    - Fairtrade Foundation
     - Five Towns Meeting
     - John Stockton Trust Foundation
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     - Police – Kirkbymoorside Community Consultation Group
     - Sportsfield Committee
-    - Play Areas Association
     - Kirkbymoorside Environment Group
   - To receive reports from representatives on outside bodies.
   - To appoint Members to serve on outside bodies.
-  - To receive the schedule of meetings for 2011-2012.
+  - To receive the schedule of meetings for 2012-2013.
   - Minutes and Matters Arising
-    - To approve the minutes of the Meeting held on ?
+    - To approve the minutes of the Meeting held on 16 April
-    - To receive the minutes of the Planning Committee held on ?
+    - To approve the minutes of the extraordinary meeting held on 25 April
-    - To receive the minutes of the Staffing Committee held on ?
+    - To receive the minutes of the Planning Committee held on 16 April
-    - To receive the minutes of the Manor Vale Committee held on ?
+    - To receive the minutes of the Staffing Committee held on 16 April
+    - To receive the minutes of the Manor Vale Committee held on 20 April
+    - To receive the minutes of the Finance Committee held on 14 May
     - To consider matters arising.
+    - Presentation on streetlights by Mr Ian Gilmore from NYCC
   - Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business.
   - Discussions with District and County Councillors
@@ Line 49: / Line 53: @@
     - Town Councillors to raise urgent matters recently arisen
     - County and District Councillors to advise the Town Council on any new matters
-  - Uncontroversial matters - single vote on all without discussion, or move items down the agenda
+   - Consider requests for grants (application forms provided separately): a) All Saints Church b) Ryedale Special Families
-  - Consider requests for grants (application forms provided separately):
   - To consider financial matters:
     - To approve cheque payments according to the list provided
-  - Receive reports from Members on delegated matters
+    - To receive a statement of income and expenditure
-  - Receive officers' report
+    - To receive a report regarding the councillor's audit for the 3rd and 4th quarters
+    - To agree the revised Financial Standing Orders as recommended by the Finance Committee
+  - To agree to amend standing orders to allow meetings of the Town Council to be filmed
+  - To agree to appoint a temporary Responsible Financial Officer
+  - To agree to appoint a temporary Proper Officer
+  - To agree new opening hours of the Town Council office from June 1
+  - To agree to proceed with essential maintenance works on the old Library, as per estimates invited, which may also encourage and/or facilitate  any use which does not prejudice any possibilities which may arise out of the forthcoming community-led plan.
+  - To consider  the Old Library  being used as a Community //Media// Centre  that would support local people, organisations and businesses to maximise the potential of new technologies.
+  - To agree a recommendation by the staffing committee to authorise additional staff hours to cover absence due to holidays and sickness.
+  - To receive reports from Members on delegated matters
+  - To consider amendments to Tesco planning application ref 11/01203/MFUL and response by Tesco to Council comments submitted following the meeting of 16 April.
+  - To receive the officers' report
   - Questions to the Chairman
-  - To note the date of the next meeting on 18 June 2012 at 7.30 pm in Church House.
+  - To note that the date of the next meeting will be 18 June 2012 at 7.30 pm in Church House.