Kirkbymoorside Town Council

Issued on ? for a meeting of the Town Council to be held at 7.30 pm on 21 May 2012 in Church House, Kirkbymoorside

Members of the press and public are welcome to attend

1. To receive Declarations of Interest in items on the agenda.
2. To elect the Town Mayor for the coming year.
3. To record the Declaration of Office of the Town Mayor.
4. To confirm the amount of the Town Mayor’s Annual Allowance and how this is to be paid.
5. To receive apologies for absence.
6. To receive Councillor Dowie’s report of her engagements since the Ordinary Meeting of the Town Council in April and comments on her period of office.
7. To give a vote of thanks to Councillor Dowie for her work during the year 2010-2011.
8. To give a vote of thanks to resigned Councillor Alexander for his contribution to the work of the council.
9. To elect the Deputy Town Mayor for the coming year.
10. To agree membership and quorum for Committees listed below and to appoint Members to Committees and delegated teams:
    1. Internal Control - Councillors Audit
    2. Planning Committee
    3. Manor Vale Management Committee
    4. Play Areas Committee
    5. Finance Committee
    6. Strategy Vision Committee
    7. Staffing Committee
    8. Appeals Panel
    9. Cemetery Duties
    10. Fairtrade Foundation
    11. Five Towns Meeting
    12. John Stockton Trust Foundation
    13. North Ryedale Public Transport Group
    14. Police – Kirkbymoorside Community Consultation Group
    15. Sportsfield Committee
    16. Kirkbymoorside Environment Group
11. To receive reports from representatives on outside bodies.
12. To appoint Members to serve on outside bodies.
13. To receive the schedule of meetings for 2011-2012.
14. Minutes and Matters Arising
    1. To approve the minutes of the Meeting held on 16 April
    2. To receive the minutes of the Planning Committee held on 16 April
    3. To receive the minutes of the Staffing Committee held on 16 April
    4. To receive the minutes of the Manor Vale Committee held on ?
    5. To consider matters arising.
15. Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business.
16. Discussions with District and County Councillors
    1. County and District Councillors to respond to questions already posed
    2. Town Councillors to raise urgent matters recently arisen
    3. County and District Councillors to advise the Town Council on any new matters
17. Uncontroversial matters - single vote on all without discussion, or move items down the agenda
18. Consider requests for grants (application forms provided separately):
19. To consider financial matters:
    1. To approve cheque payments according to the list provided
    2. To receive a report regarding the councillor's audit for the 3rd and 4th quarters
20. To consider amending standing orders to allow meetings of the Town Council to be filmed
21. To consider appointing a temporary Responsible Financial Officer and a temporary Proper Officer
22. To consider changing the opening hours of the Town Council office from June 1
23. Receive reports from Members on delegated matters
24. Receive officers' report
25. Questions to the Chairman
26. To note the date of the next meeting on 18 June 2012 at 7.30 pm in Church House.