Kirkbymoorside Town Council

Issued on 15 April for a meeting of the Town Council to be held at 7.30 pm on 21 May 2012 in Church House, Kirkbymoorside

Members of the press and public are welcome to attend

1. Welcome
2. To receive Declarations of Interest in items on the agenda.
3. To elect the Town Mayor for the coming year.
4. To record the Declaration of Office of the Town Mayor.
5. To receive Councillor Dowie’s report of her engagements since the Ordinary Meeting of the Town Council in April and comments on her period of office.
6. To give a vote of thanks to Councillor Dowie for her work during the year 2010-2011.
7. To give a vote of thanks to resigned Councillor Alexander for his contribution to the work of the council.
8. To elect the Deputy Town Mayor for the coming year.
9. To receive apologies for absence.
10. To confirm the amount of the Town Mayor’s Annual Allowance and how this is to be paid.
11. To agree membership and quorum for Committees listed below and to appoint Members to Committees and delegated teams:
    1. Internal Control - Councillors Audit
    2. Planning Committee
    3. Manor Vale Management Committee
    4. Play Areas Committee
    5. Finance Committee
    6. Strategy Vision Committee
    7. Staffing Committee
    8. Appeals Panel
    9. Cemetery Duties
    10. Fairtrade Foundation
    11. Five Towns Meeting
    12. John Stockton Trust Foundation
    13. North Ryedale Public Transport Group
    14. Police – Kirkbymoorside Community Consultation Group
    15. Sportsfield Committee
    16. Kirkbymoorside Environment Group
12. Presentation on streetlights by Mr Ian Gilmore from NYCC
13. To receive reports from representatives on outside bodies.
14. To appoint Members to serve on outside bodies.
15. To receive the schedule of meetings for 2011-2012.
16. Minutes and Matters Arising
    1. To approve the minutes of the Meeting held on 16 April
    2. To receive the minutes of the Planning Committee held on 16 April
    3. To receive the minutes of the Staffing Committee held on 16 April
    4. To receive the minutes of the Manor Vale Committee held on ?
    5. To consider matters arising.
17. Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business.
18. Discussions with District and County Councillors
    1. County and District Councillors to respond to questions already posed
    2. Town Councillors to raise urgent matters recently arisen
    3. County and District Councillors to advise the Town Council on any new matters
19. Uncontroversial matters - single vote on all without discussion, or move items down the agenda
20. Consider requests for grants (application forms provided separately):All Saints Church (?)
21. To consider financial matters:
    1. To approve cheque payments according to the list provided
    2. To receive a report regarding the councillor's audit for the 3rd and 4th quarters
    3. Finance committee?
22. To agree to amend standing orders to allow meetings of the Town Council to be filmed
23. To agree to appoint a temporary Responsible Financial Officer and a temporary Proper Officer
24. To consider changing the opening hours of the Town Council office from June 1 and agree new hours
25. To agree to proceed with essential maintenance works on the old Library, as per estimates invited, which may also encourage and/or facilitate any use which does not prejudice any possibilities which may arise out of the forthcoming community-led plan.
26. To consider the Old Library being used as a Community Media Centre that would support local people, organisations and businesses to maximise the potential of new technologies.
27. Receive reports from Members on delegated matters
28. Receive officers' report
29. Questions to the Chairman
30. To note the date of the next meeting on 18 June 2012 at 7.30 pm in Church House.