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--- agenda2012-06-18 [2012/05/02 07:48]
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+++ agenda2012-06-18 [2018/08/28 17:45] (current)
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 |::: |http://www.kirkbymoorsidetowncouncil.gov.uk |
-===== Agenda - in preparation =====
+===== Agenda =====
-Issued on ? for a meeting of the Town Council to be held at 7.30 pm on 18 June 2012 in Church House, Kirkbymoorside
+Issued on 12 June 2012 for a meeting of the Town Council to be held at 7.30 pm on 18 June 2012 in Church House, Kirkbymoorside
 **Members of the press and public are welcome to attend**
+  - Annual Accounts and Return to 31 March 2012
+     - To approve the Accounts for the year to 31 March 2012
+     - To approve a report on variances in the accounts beyond the permitted 10%
+     - To approve the figures to be included in Section 1 (Accounting Statements) of the Annual Return for year ending 31 March 2012
+     - To approve the Bank Reconciliation for inclusion in the Annual Return for year ending 31 March 2012
+     - To consider the Annual Governance Statements as set out in Section 2 of the Annual Return for year ending 31 March 2012 and approve as appropriate
+     - To approve Minutes of items 1 a-e above
   - To receive apologies for absence.
   - To receive Declarations of Interest in items on the agenda.
   - Minutes and Matters Arising
-    - To approve the minutes of the Meeting held on ?
+    - To approve the minutes of the Meeting held on 21 May 2012
-    - To receive the minutes of the Planning Committee held on ?
+    - To receive the minutes of the Planning Committee held on 21 May 2012
-    - To receive the minutes of the Staffing Committee held on ?
+    - To receive the minutes of the Play Areas Committee held on 16 May 2012
-    - To receive the minutes of the Manor Vale Committee held on ?
     - To consider matters arising.
   - Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business.
   - Discussions with District and County Councillors
     - County and District Councillors to respond to questions already posed
-    - Town Councillors to raise urgent matters recently arisen
+    - Town Councillors to raise urgent matters recently arisen including:
+       - Whether any restrictions have been placed on the positioning of skips etc outside the former 'White Horse' during conversion works?
     - County and District Councillors to advise the Town Council on any new matters
-  - Consider requests for grants (application forms provided separately):
   - To consider financial matters:
-    - To approve cheque payments according to the list provided
+     - To approve cheque payments in accordance with the attached schedule
+     - To receive the financial statements for the previous month
+     - To note that £49,999 has been revolved on deposit for a further 3 months
+  - Streetlights
+     - To discuss further steps regarding replacement of concrete pillars in the light of information received from Mr P Gilmore of NYCC at the previous meeting
+     - To agree the tender document for the annual maintenance contract
+  - Old Library
+    - To decide on a short term use for the Old Library, possibilities including:
+      - Leasing of the building for a social network / community use building
+      - Re-opening negiotiations with the Ryedale Folk Museum on the possibility of having a town venue for part of the Harrison Collection
+      - Finding a private tenant
+      - Leaving empty
+    - To set rent if the decision is taken to lease the building.
+    - To receive a report on progress in relation to maintenance works soon to be undertaken
+  - Town Guide
+    - To discuss the target audience(s) of the new Town Guide and consequences for drafting
+  - Office ICT
+    - To review arrangements for web hosting and domain name ownership
+    - To consider arrangements for regular updating of the website
+  - Ryedale District Council Chairman's Charity Fund
+    - To consider whether a donation should be made
+  - Planning Applications
+    - Tesco: To receive reports on a site meeting held on 6 June 2012 and a meeting between representatives of the Town Council and Tesco on 14 June
+    - To note a decision by Ryedale District Council to refuse application reference 12/00347/FUL (Erection of a three-bedroom end-of-terrace dwelling on land at 28 Westfield Mews)
+  - Community-led Plan
+    - To consider whether to request any changes or additions to the questionnaire
+    - To consider insertion of a question concerning the old library and whether it would be appropriate to subsidise eventual use or whether it should be entirely self supporting
+  - Grant Applications
+    - To consider criteria to be applicable to the approval of future grants awarded by the Town Council
+  - Monitoring of Vehicle Speeds
+    - To decide whether to purchase a small radar device for the occasional monitoring of speeds at a cost of approximately £130
+  - Representatives to Outside Bodies
+    - To nominate a representative to the Community-led Plan Steering Group
+    - To nominate a representative of the Town Council to the Kirkbymoorside Ward Steering Group for the Community Investment Fund
   - Receive the Town Mayor’s Report
   - Receive reports from Members representing the Town Council at meetings of outside bodies.
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   - Receive officers' report
   - Questions to the Chairman
-  - To note the date of the next meeting on ? at 7.30 pm in Church House.
+  - To note the date of the next meeting on 16 July 2012 at 7.30 pm in Church House.