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--- agenda2014-03-17 [2014/02/25 14:23]
bolland
+++ agenda2014-03-17 [2018/08/28 17:45] (current)
@@ Line 6: / Line 6: @@
-===== Agenda in progress =====
+===== Agenda 17 March 2014 =====
-Issued on ? March for a meeting of the Town Council to be held at 7.30pm on 17th March 2014 in Church House, Kirkbymoorside
+Issued on 11 March for a meeting of the Town Council to be held at 7.30pm on 17th March 2014 in Church House, Kirkbymoorside
 **Members of the press and public are welcome to attend**
@@ Line 18: / Line 18: @@
     - To receive the minutes of the meeting of the Sports Committee held on 24 February 2014
     - To receive the minutes of the meeting of the Manor Vale Management Committee held on 26 February 2014
+    - To receive the minutes of the meeting of the Finance Committee held on 7 March 2014
     - To consider matters arising
+  - Casual Vacancy
+    - To resolve to declare Donna Marsden's office to be vacant: Section 86(1) of the Local Government Act 1972 as amended
+    - To resolve to give public notice of the vacancy on the Parish Council: Section 87(2) of the Local Government Act 1972
+    - To resolve to determine where the notice of the vacancy should be placed: Section 232 of the Local Government Act 1972 as amended
   - Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business
   - Discussions with District and County Councillors
@@ Line 27: / Line 32: @@
     - To approve cheque payments according to the list provided
     - To receive the Financial Summary for March 2014
-  - To receive recommendations from the Sports Committee
+    - To receive recommendations from the Finance Committee
+  - Sports Committee
+    - To receive recommendations from the Sports Committee
+    - To appoint Cllr Judy Watson as a substitute Council representative to the Sports Committee
+    - To appoint Judy Langham to the Sports Committee
   - Former Library Building
     - To receive an update regarding the progress of the works to the former library building
+    - To note the following alterations to the contract specification in order to comply with Building Regulations:
+      - altered room sizes in accordance with Building Control in order to incorporate the original arch stonework
+      - duel action hinge on the door entering the hall from the porch in order to comply with Building Control
+      - bring forward the wall units that were to be recessed into the wall, in line with the kitchen units as having recessed units made them inaccessible without the use of a step ladder causing a health and safety risk
+    - To consider and agree minor alterations in accordance with recommendations from the contractors:
+      - laminate doors favoured over painted or varnished doors
+      - to agree that a freezer is not necessary in the store room
+      - to agree to authorise the Town Clerk and the Working Group to liaise with the contractor to decide a design for the kitchen
     - To discuss and agree a policy for the management of the former library building
+    - To discuss and agree the requirements for furnishing the former library building
     - To consider and agree a name for the former library building
   - Opening of Former Library Building - Tour de France 100 day Cultural Festival on Saturday 3rd May
     - To decide a name for the event in order to publicise and promote the occasion
     - To discuss suggestions for effective content and promotion of the event
-    - To receive reports on the response from local businesses to participate in the event on 3rd May
+  - Neighbourhood Plan
+    - To agree to begin the process of writing a Neighbourhood Plan http://mycommunityrights.org.uk/neighbourhood-planning/
+    - To consider and agree to request the Town Clerk to look into the options of direct support and grant funding
   - To note any progress in respect of the S106 project funding applications which were submitted to RDC on 20 November 2013
-  - Planning
+  - 2014 - 2016 Contracts - To consider tenders received for Grounds Maintenance (Cemetery & Play Areas)and Manor Vale Woodland and appoint a contractor
-    - To note planned decisions:
-      -  12/00571/OUT | Demolition of existing garage buildings and development of a food retail store (site area 0.19ha) | Ryedale Garages 1946 Ltd Piercy End Kirkbymoorside YO62 6DG **Conditional Approval**
-  - Kirkbymoorside Environment Group Transport Team - To receive a report on the progress of the research on bus service requirements in the area
   - Welcome to Kirkbymoorside Sign
-    - To receive a report from the Town Clerk in respect of the costs involved in producing additional marketing panels for hire by local groups/businesses
+    - To consider and agree to proceed with pursuing the possibility of re-siting the 'Welcome to Kirkbymoorside' sign on the western approach from Helmsley onto the A170 verge and erecting the new sign format at the new site in accordance with the price previously agreed with Raymac Signs of £610 + VAT plus fitting costs
-    - To agree the charges of hiring the marketing panel and an appropriate booking system
+    - To note that the cost of the replacement panel £125 + VAT
+    - To agree the charges to local businesses and groups for hiring the marketing panel and an appropriate booking system
   - Christmas lights
     - To note the response from NYCC Highways in respect of restrictions for street light designs on highways
@@ Line 58: / Line 76: @@
 Related Documents:
-  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas13-14/Council/2014-03-17/SupportingDocs.pdf|Supporting Document]]
+  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas13-14/Council/2014-03-17/SupportingDocument.pdf|Supporting Document]]
   * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Minutes13-14/Council/2014-02-17Minutes.pdf|Minutes 17 February 2014]]
   * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Minutes13-14/Staffing/2014-02-10Staffing.pdf|Staffing Committee Minutes 10 February 2014]]
   * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Minutes13-14/Sports/2014-02-24Sports.pdf|Sports Committee Minutes 24 February 2014]]
   * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Minutes13-14/ManorVale/2014-02-26ManorVale.pdf|Manor Vale Management Committee Minutes 26 February 2014]]
+  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Minutes13-14/Finance/2014-03-7Finance.pdf|Finance Committee Minutes 7 March 2014]]
   * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas13-14/Council/2014-03-17/FinancialSummary.pdf|Financial Summary March 2014]]
   * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas13-14/Council/2014-03-17/BudgetSummary.pdf|Budget Summary March 2014]]
   * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas13-14/Council/2014-03-17/StatementofAccounts.pdf|Statement of Accounts March 2014]]
+  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas13-14/Council/2014-03-17/NeighbourhoodPlanGuidanceNotes.pdf|Neighbourhood Plan Guidance Notes]]
+  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas13-14/Council/2014-03-17/2014-01-29MercuryPressRelease.pdf|Former Library Building Mercury Press release]]
+  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas13-14/Council/2014-03-17/2014-02-19ProgressReport.pdf|Progress Report]]
+  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas13-14/Council/2014-03-17/DraftBookingFormandGuidelinesv2.pdf|Former Library Building Draft Booking Form and Guidelines]]