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--- agenda2014-04-14 [2014/04/08 13:22]
bolland
+++ agenda2014-04-14 [2018/08/28 17:45] (current)
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-===== Agenda in progress 14 April 2014 =====
+===== Agenda 14 April 2014 =====
-Issued on ? April for a meeting of the Town Council to be held at 7.30pm on 14th April March 2014 in Church House, Kirkbymoorside
+Issued on 9 April for a meeting of the Town Council to be held at 7.30pm on 14th April March 2014 in Church House, Kirkbymoorside
 **Members of the press and public are welcome to attend**
@@ Line 25: / Line 25: @@
   - To consider financial matters:
     - To approve cheque payments according to the list provided
-    - To note that the Town Clerk has authorised the expenditure of £50 towards the cost of cotton bags to promote the Ryedale Market Towns
+    - To note that Graham & Co will not be available to carry out the internal audit
+    - To consider and agree to authorise the Town Clerk to appoint an alternative internal auditor
+    - To consider and agree to the expenditure of £50 towards the cost of cotton bags to promote the Ryedale Market Towns
     - To consider and agree to upgrade the office computer system with a new unit running Windows 8.1
-  - To receive a report from the Town Clerk on advice received from Hedleys Solicitors pursuant to minute 13196a) dated 20 January 2014
+  - To consider advice received from Hedleys Solicitors pursuant to minute 13196a) dated 20 January 2014 for the standardisation of leases for all the buildings and a licence of the pitches
   - Sports Committee
     - To receive and consider recommendations regarding sportsfield levies
   - Planning
-    - To discuss and agree the Councils further response to Planning Applications from development of the Old Highways Depot site at Manor Vale:
+    - To discuss and agree the Councils further response to Planning Applications 14/00151/FUL, 14/00153/FUL 14/00177/OUT for the development of the Old Highways Depot site at Manor Vale
-      - [[http://planningregister.ryedale.gov.uk/caonline-applications/applicationDetails.do?activeTab=externalDocuments&keyVal=N0MFVDNO1J000]] 14/00151/FUL | Erection of 1 no. four bedroom dwelling with detached double garage and 2 no. three bedroom dwellings with detached single garages. | North Yorkshire Highways Depot Manor Vale Lane Kirkbymoorside YO62 6EG
-      - [[http://planningregister.ryedale.gov.uk/caonline-applications/applicationDetails.do?activeTab=externalDocuments&keyVal=N0MQZHNO1J000]] 14/00153/FUL | Erection of 3 no. three bedroom dwellings with detached single garages, 1 no. three bedroom dwelling with detached double garage and block of 4 no. one bedroom flats with 8 no. car parking spaces and communal cycle and bin stores | North Yorkshire Highways Depot Manor Vale Lane Kirkbymoorside YO62 6EG
-      - [[http://planningregister.ryedale.gov.uk/caonline-applications/applicationDetails.do?activeTab=externalDocuments&keyVal=N0XEBNNO1J000]] 14/00177/OUT | Erection of replacement depot building with associated parking and access (site area 0.4254ha) | North Yorkshire Highways Depot Manor Vale Lane Kirkbymoorside YO62 6EG
-    - 14/00311/FUL
-    - 14/00326/FUL
   - The Moorside Room
     - To receive an update regarding the progress of the works to the Moorside Room
     - To consider and agree a policy for the management of the Moorside Room
-    - To consider and agree the requirements for furnishing the Moorside Room
+    - To consider and agree the requirements for furnishing the Moorside Room http://www.ukofficedirect.co.uk/i/qwq/od-Trexus-Stacking-Chair-Upholstered-with-Shaped-Seat-W480xD420xH500mm-Blue?AFF=LIKAU765&utm_source=#.U0ery6hdXeA
     - To consider and agree to erect a sign with the name of 'The Moorside Room' on the building and agree a format
   - Made in Kirkby
@@ Line 46: / Line 43: @@
     - To discuss and agree means of publication and promotion of the event
   - Neighbourhood Plan
-    - To receive a report from the Town Clerk on options of direct support and grant funding
+    - To consider and agree options of direct support and grant funding http://www.biglotteryfund.org.uk/global-content/programmes/england/awards-for-all-england
   - To note any progress in respect of the S106 project funding applications which were submitted to RDC on 20 November 2013
   - 5 Towns
@@ Line 55: / Line 52: @@
   - Grants
     - Consider requests for grants (application forms provided separately):
-      - All Saints Church PCC request £2500 for maintenance of All Saints Churchyard
+      - All Saints Church PCC request £2000 for maintenance of All Saints Churchyard
   - To consider pursuing the possibility of introducing a pedestrian crossing on Market Place to enable safe crossing of the main street and to act as a traffic calming measure
   - To note that the replacement bench has been installed on Market Place
   - To acknowledge receipt of an invitation from the Kirkbymoorside & District Camera Club to the Mayor to attend the official opening of the annual Photographic Exhibition on Friday 20th June
-  - Receive the Town Mayor’s Report
+  - To receive the schedule of meetings for 2014-15
-  - Receive reports from Members representing the Town Council at meetings of outside bodies
+  - To receive the Town Mayor’s Report
-  - Receive reports from Members on delegated matters
+  - To receive reports from Members representing the Town Council at meetings of outside bodies
-  - Receive the Town Clerk's report
+  - To receive reports from Members on delegated matters
+  - To receive the Town Clerk's report
   - Questions to the Chairman
-  - To note the Annual Town meeting will be held at 6pm on 7 May 2014 in the Moorside Room
+  - To note the Annual Town meeting will be held at 7pm on 7 May 2014 in the Moorside Room
-  - To note the date of the next meeting on 19 May 2014 at 7.30 pm in the Moorside Room
+  - To note the date of the next meeting on 19 May 2014 at 7.30 pm
 Related Documents:
-  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas13-14/Council/2014-04-14/SupportingDocument.pdf|Supporting Document]]
+  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas13-14/Council/2014-04-14/SupportingDoc.pdf|Supporting Document]]
   * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Minutes13-14/Council/2014-03-17Minutes.pdf|Minutes 17 March 2014]]
-  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Minutes13-14/Sports/2014-04-08Sports.pdf|Sports Committee Minutes 8 April 2014]]
+  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Minutes13-14/Sports/2014-04-08SportsMinutes.pdf|Sports Committee Minutes 8 April 2014]]
   * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas13-14/Council/2014-04-14/FinancialSummary.pdf|Financial Summary April 2014]]
   * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas13-14/Council/2014-04-14/BudgetSummary.pdf|Budget Summary April 2014]]
   * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas13-14/Council/2014-04-14/StatementofAccounts.pdf|Statement of Accounts April 2014]]
+  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas13-14/Council/2014-04-14/RevisedFlexedbudgetMarch2014.pdf|Revised Budget Summary March 2014]]
+  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas13-14/Council/2014-04-14/DraftClubLease.pdf|Draft Club Lease]]
+  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas13-14/Council/2014-04-14/DraftPitchLicence|Draft Pitch Licence]]
+  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas13-14/Council/2014-04-14/Rack|Rack Systems Table designs for Moorside Room]
   * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas13-14/Council/2014-03-17/NeighbourhoodPlanGuidanceNotes.pdf|Neighbourhood Plan Guidance Notes]]
-  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas13-14/Council/2014-04-14/DraftBookingFormandGuidelinesv3.pdf|Former Library Building Draft Booking Form and Guidelines V3]]
+  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas13-14/Council/2014-04-14/DraftBookingFormandGuidelinesv3.pdf|Moorside Room Draft Booking Form and Guidelines V3]]
   * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas13-14/Council/2014-04-14/5TownsNotes.pdf|Notes of the 5 Towns meeting 25 March 2014]]
   * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas13-14/Council/2014-04-14/AMT.pdf|Report from Jan Devos on hosting an AMT convention]]
-  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/GrantApplications/2014-15/AllSaintsApril2014.pdf|All Saints Grant Application]]
+  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas13-14/Council/2014-04-14/2014-15ScheduleofMeetings.pdf|2014-15 Schedule of Meetings]]
-  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/GrantApplications/2014-15/AllSaintsAccountsApril2014.pdf|All Saints Accounts]]
-  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas13-14/Council/2014-04-14/KMSCameraClub.pdf|Letter dated 17 March from Kirkbymoorside & District Camera Club]]