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| agenda2016-05-16 [2016/04/26 13:31] – bolland | agenda2016-05-16 [2025/05/12 16:08] (current) – external edit 127.0.0.1 |
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| ===== Agenda in progress - Ordinary Meeting of the Town Council 16 May 2016 ===== | ===== Agenda - Ordinary Meeting of the Town Council 16 May 2016 ===== |
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| Issued on xth May 2016 for a meeting of the Town Council to be held at 7.30 pm on 16 May 2016 in Church House, Kirkbymoorside | Issued on 10th May 2016 for a meeting of the Town Council to be held at 7.30 pm on 16th May 2016 in Church House, Kirkbymoorside |
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| **Members of the press and public are welcome to attend** | **Members of the press and public are welcome to attend** |
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| **Photographing, recording, broadcasting or transmitting the proceedings of a meeting is permitted so long as this does not disrupt the meeting in any way. As a matter of courtesy should you wish to record the meeting please make this known to the Chair.** | **Photographing, recording, broadcasting or transmitting the proceedings of a meeting is permitted so long as this does not disrupt the meeting in any way. As a matter of courtesy should you wish to record the meeting please make this known to the Chair.** |
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| All Councillors to sign the Declaration of Acceptance of office in the presence of the Proper Officer. | |
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| - To elect the Town Mayor for the ensuing year | - To elect the Town Mayor for the ensuing year |
| - To receive apologies for absence | - To receive apologies for absence |
| - To receive Declarations of Interest in items on the agenda | - To receive Declarations of Interest in items on the agenda |
| | - To confirm the amount of the Town Mayor’s Annual Allowance and how this is to be paid |
| - Casual Vacancy | - Casual Vacancy |
| - To resolve to declare Lorna Smeaton's office to be vacant: Section 86(1) of the Local Government Act 1972 as amended | - To resolve to declare Councillor Smeaton's office to be vacant: Section 86(1) of the Local Government Act 1972 as amended |
| - To resolve to give public notice of the vacancy on the Parish Council: Section 87(2) of the Local Government Act 1972 | - To resolve to give public notice of the vacancy on the Parish Council: Section 87(2) of the Local Government Act 1972 |
| - To resolve to determine where the notice of the vacancy should be placed: Section 232 of the Local Government Act 1972 as amended | - To resolve to determine where the notice of the vacancy should be placed: Section 232 of the Local Government Act 1972 as amended |
| - To confirm the amount of the Town Mayor’s Annual Allowance and how this is to be paid | - Vacancies |
| | - To agree to fill two vacancies on the Town Council by co-option |
| - To agree membership and quorum for Committees listed below and to appoint Members to Committees, delegated teams and representatives: | - To agree membership and quorum for Committees listed below and to appoint Members to Committees, delegated teams and representatives: |
| - Committees | - Committees |
| - To note that Quarter 4 of the Councillors Audit has been carried out by Councillors Dowie and Watson | - To note that Quarter 4 of the Councillors Audit has been carried out by Councillors Dowie and Watson |
| - Annual Accounts and Return to 31st March 2016 | - Annual Accounts and Return to 31st March 2016 |
| | - To consider the Annual Governance Statements as set out in Section 1 of the Annual Return for year ending 31st March 2016 and approve as appropriate |
| - To approve the Accounts for the year to 31st March 2016 | - To approve the Accounts for the year to 31st March 2016 |
| - To approve the figures to be included in Section 1 (Accounting Statements) of the Annual Return for year ending 31st March 2016 | - To consider the figures to be included in Section 2 (Accounting Statements) of the Annual Return for year ending 31st March 2016 and approve as appropriate |
| - To approve the Bank Reconciliation for inclusion in the Annual Return for year ending 31 March 2016 | - To approve the Bank Reconciliation for inclusion in the Annual Return for year ending 31 March 2016 |
| - To approve a report on variances in the accounts beyond the permitted 10% | - To approve a report on variances in the accounts beyond the permitted 15% |
| - To consider the Annual Governance Statements as set out in Section 2 of the Annual Return for year ending 31st March 2016 and approve as appropriate | |
| - To approve Minutes of items 1 a-e above | - To approve Minutes of items 1 a-e above |
| - To note receipt of information from NYCC regarding the renewal of subsidised local bus services in the areas of Ryedale and Craven and consider an appropriate response | - Tour de Yorkshire - To offer thanks for the effort made by all involved in the events held on 1st May and the showcasing of Kirkbymoorside |
| | - Church House - To receive further information regarding the proposed Community library |
| | - To receive an update on progress with regards to flood management in Kirkbymoorside |
| | - To receive an update on progress of the implementation of short term parking enforcement on Market Place |
| | - Community Defibrillator |
| | - To consider and agree to purchase a community defibrillator from Yorkshire Ambulance Service at a cost of £1524 (inclusive of VAT) |
| | - To consider and agree a ceiling budget of £300 for the installation of the community defibrillator |
| | - To consider and agree the associated ongoing costs of the community defibrillator:£150 (including VAT) for a battery every 4-5 years; the replacement of two sets of pads at a cost of £29.94 (including VAT) per set, every two years or when used; electricity costs of £2-3 pounds a year |
| | - Kevin Hollinrake MP |
| | - To note that Kevin Hollinrake MP will be holding a Broadband and Business Forum in Easingwold on Friday 10 June 2016 |
| | - To note the local Advice Surgery (appointments only) with Kevin Hollinrake MP will be held on Saturday 25th June, 9.30am to 11.00am, 109 Town Street, Old Malton |
| - Receive the Town Mayor’s Report | - Receive the Town Mayor’s Report |
| - Receive reports from Members representing the Town Council at meetings of outside bodies | - Receive reports from Members representing the Town Council at meetings of outside bodies |
| Related Documents: | Related Documents: |
| * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas16-17/Council/2016-05-16/SupportingDoc.pdf|Supporting Doc]] | * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas16-17/Council/2016-05-16/SupportingDoc.pdf|Supporting Doc]] |
| * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas16-17/Council/2016-05-16/2016CommitteeMembership.pdf|2016-17 Committees & Delegated Teams]] | * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas16-17/Council/2016-05-16/CommitteeMembership.pdf|2016-17 Committees & Delegated Teams]] |
| * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Minutes15-16/Council/2016-04-18/Minutes.pdf|Council Minutes 18 April 2016]] | * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Minutes15-16/Council/2016-04-18Minutes.pdf|Council Minutes 18 April 2016]] |
| * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas16-17/Council/2016-05-16/FinancialSummary.pdf|Financial Summary to 30 April 2016]] | * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas16-17/Council/2016-05-16/FinancialSummary.pdf|Financial Summary to 30 April 2016]] |
| * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas16-17/Council/2016-05-16/BudgetSummary.pdf|Budget Summary to 30 April 2016]] | * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas16-17/Council/2016-05-16/BudgetSummary.pdf|Budget Summary to 30 April 2016]] |
| * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas16-17/Council/2016-05-16/StatementofAccounts.pdf|Statement of Accounts to 30 April 2016]] | * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas16-17/Council/2016-05-16/SummaryofAccounts.pdf|Statement of Accounts to 30 April 2016]] |
| * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas16-17/Council/2016-05-16/AnnualReturn.pdf|Section 1 (Accounting Statement) of the Annual Return]] | * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas16-17/Council/2016-05-16/AnnualReturn2015-16Sections1&2.pdf|Section 1 - Annual governance statement and Section 2 - Accounting Statements of the Annual Return 2015/16]] |
| * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas16-17/Council/2016-05-16/BalanceSheet.pdf|2015-16 Balance Sheet]] | * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas16-17/Council/2016-05-16/BalanceSheet15-16.pdf|2015-16 Balance Sheet]] |
| * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas16-17/Council/2016-05-16/StatementofAccounts.pdf|2015-16 Statement of Accounts]] | * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas16-17/Council/2016-05-16/StatementofAccounts15-16.pdf|2015-16 Statement of Accounts]] |
| * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas16-17/Council/2016-05-16/BankReconciliation.pdf|2015-16 Bank Reconciliation]] | * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas16-17/Council/2016-05-16/Bankrecs15-16.pdf|2015-16 Bank Reconciliation]] |
| * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas16-17/Council/2016-05-16/VariancesReport.pdf|Variances Report 2015-16]] | * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas16-17/Council/2016-05-16/VariancesReport15-16.pdf|Variances Report 2015-16]] |
| * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas16-17/Council/2016-05-16/Section2.pdf|Section 2 annual governance statement 2015-16]] | * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas15-16/Council/2016-04-18/AEDsGuide.pdf|A Guide to AEDS by Resuscitation Control(UK)]] |
| | * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas15-16/Council/2016-04-18/YASadvicecPAD.pdf|Yorkshire Ambulance Service Advice on installing a Community Public Access Defibrillator (cPAD)]] |
| | * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas15-16/Council/2016-04-18/YASadviceAED.pdf|Yorkshire Ambulance Service Advice on installing and Automated Electronic Defibrillator (AED)]] |
| | * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas15-16/Council/2016-04-18/YASOrderForm.pdf|Yorkshire Ambulance Service costings]] |
| | * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas16-17/Council/2016-05-16/BusinessandBroadbandForumflyer.pdf|Broadband and Business Forum]] |
| | * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas16-17/Council/2016-05-16/160506Poster.pdf|Kevin Hollinrake MP Advice Surgeries]] |
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