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--- agenda2023-03-20 [2023/03/15 11:52]
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+++ agenda2023-03-20 [2023/03/16 13:20] (current)
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-===== Agenda in progress for the Ordinary Meeting of the Town Council 20 March 2023 =====
+===== Agenda for the Ordinary Meeting of the Town Council 20 March 2023 =====
-Issued on x March 2023 for a meeting of the Town Council to be held at 7.30pm on 20 March 2023 in Church House, Kirkbymoorside.
+Issued on 15 March 2023 for a meeting of the Town Council to be held at 7.30pm on 20 March 2023 in Church House, Kirkbymoorside.
 Members of the Council are required to attend. Members of the press and public are also welcome to attend.
@@ Line 20: / Line 20: @@
   - To receive Declarations of Interest in items on the agenda
   - Minutes and Matters Arising
-    - To receive and approve the draft minutes of the Planning Committee meeting held on 27 February 2023
     - To receive and approve the draft minutes of the Ordinary meeting held on 27 February 2023
     - To consider matters arising
@@ Line 36: / Line 35: @@
     - To receive the draft expression of interest in respect of Town Farm Car Park
     - To note that the North Yorkshire Council is not willing to devolve services or assets that generate an income for the North Yorkshire Council
-    - To consider further pursuit of the feasibility to manage parking charges for Town Farm car park post devolution on 1 April 2023
+    - To consider further pursuit of the feasibility to affect parking charges for Town Farm car park post devolution on 1 April 2023
+  - Moorside Room
+    - To consider offering use of the Moorside Room as the First Aid base for the 10k event on 30 April 2023, at no charge
+    - To consider offering use of the Moorside Room for display of the 'Women of Kirkbymoorside' exhibition, to promote the town, on 30 April 2023 to coincide with the 10k event and the date of the Annual Town meeting, at no charge
+  - Play Areas
+    - To note works to replace the rotten gate post and secure fencing at Old Road play area have been completed pursuant to Minute 22188d.
+    - To note works to repair the boundary fence at Ryedale View play area have been completed pursuant to Minute 22188e.
+    - To note report of an incident at Old Road play area on the new Multiverse play unit on the weekend of 4 March whereby the tyre came away from the unit
+    - To note that the CCTV has been checked and there is no evidence of tampering of the equipment, Sovereign Play have been request to attend the equipment to secure all fixtures and fittings
+    - To receive a breakdown of the costs of repairs to the play areas for the past 12 months
+  - To receive details of costs associated with resurfacing of the footpaths in Old Road play area and the car park at the sports field
+  - To consider the cost of £37.50 to refill the grit bin on Westfield Mews
   - To receive an update on progress of the Fiver Fest 11 - 25 March 2023
+  - To receive information from Kirkbymoorside Environment Group with regards to publication of a leaflet to promote the town
   - To consider the format for promotion of the Town Council to generate interest in co-option of new members
-  - To consider the draft response to the North Yorkshire draft Parish Charter consultation, closing date 12 April 2023
+  - To consider a response to the North Yorkshire draft Parish Charter consultation, closing date 12 April 2023
   - To receive reports from Members representing the Town Council at meetings of outside bodies and on delegated matters
   - To receive the Town Clerk's report
   - To receive the Town Mayor's report
   - Questions to the Chair
-  - To agree to exclude members of the public from discussion of agenda item 20.
+  - To agree the date of the annual Town meeting on Tuesday 2 May 2023 at 7pm in The Moorside Room
-  - To receive the nominations for the Community Award and to agree the recipient(s)
-  - To agree the date of the annual Town meeting on Tuesday 3 May 2023 at 7pm in The Moorside Room
   - To agree the date of the next Ordinary meeting of the Town Council on 17 April 2023 in Church House
@@ Line 52: / Line 61: @@
 Related Documents:
-  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Minutes22-23/2023-02-27Minutes.pdf|Draft minutes of the Ordinary Council meeting dated 27 February 2023]]
+  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Minutes22-23/2023-02-27Mins.pdf|Draft minutes of the Ordinary Council meeting dated 27 February 2023]]
-  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas22-23/Council/2023-03-20/SupportingDoc.pdf|Supporting Document]]
+  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas22-23/Council/2023-03-20/SupportingDocument.pdf|Supporting Document]]
   * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas22-23/Council/2023-03-20/StatementofAccounts.pdf|Statement of Accounts to 31 January 2023]]
   * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas22-23/Council/2023-03-20/FinancialSummary.pdf|Financial Summary to 28 February 2023]]
-  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Accounts/2023RegisterofAssetsUpdatedMarch2023.pdf|Asset Register 2023]]
+  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas22-23/Council/2023-03-20/RegisterofAssetsRevisedMarch2023.pdf|Asset Register 2023]]
   * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Accounts/RiskAssessmentStrategymodifiedMarch2022.pdf|Risk Assessment Strategy]]
   * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Accounts/InternalAuditTermsofReference-ReviewedMarch2021.pdf|Internal Audit Terms of Reference]]
@@ Line 66: / Line 75: @@
   * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas22-23/Council/2023-03-20/Appendix F Petition in support of extended free parking.pdf|Double Devolution - Expression of Interest Appendix F]]
   * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas22-23/Council/2023-03-20/Appendix G - Supporting Doc Agenda item 9 2021.11.21.pdf|Double Devolution - Expression of Interest Appendix G]]
-  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas22-23/Council/2023-03-20/
+  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas22-23/Council/2023-03-20/DoubleDevolutionSupportingDocument.pdf|Double Devolution - Supporting Document]]
+  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas22-23/Council/2023-03-20/J Thackray & Son - quote.pdf|Surfacing quote]]
+  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas22-23/Council/2023-03-20/2023DraftTownLeaflet.pdf|Draft Town Leaflet proposed by Kirkbymoorside Environment Group]]
   * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas22-23/Council/2023-02-20/ParishCharterConsultation.pdf|North Yorkshire Parish Charter Consultation]]
   * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas22-23/Council/2023-02-20/NorthYorkshireDraftParishCharter.pdf|North Yorkshire Draft Parish Charter]]