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--- agenda2023-10-16 [2023/10/11 08:04]
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+++ agenda2023-10-16 [2023/10/13 07:19] (current)
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-===== Agenda in progress for the Ordinary Meeting of the Town Council 16 October 2023 =====
+===== Agenda for the Ordinary Meeting of the Town Council 16 October 2023 =====
-Issued on x October 2023 for a meeting of the Town Council to be held at 7.30pm on 16 October 2023 in Church House, Kirkbymoorside.
+Issued on 11 October 2023 for a meeting of the Town Council to be held at 7.30pm on 16 October 2023 in Church House, Kirkbymoorside.
 Members of the Council are required to attend. Members of the press and public are also welcome to attend.
@@ Line 30: / Line 30: @@
     - To receive the Financial Summary to 30 September 2023
     - To note Data Protection Registration renewal with the Information Commissioner's Office on 26 October 2023 at a cost of £40
-    - To consider the cost of £75 + VAT (100 cards) for the purchase of Town Council Christmas cards
+    - To consider allocation of £100 for the purchase of Christmas cards at £75 + VAT (100 cards) and confectionary as gesture of thanks in lieu of remuneration for works associated with installation of the town Christmas trees and lights
-    - To consider a ceiling budget of £300 for the purchase of office furniture
+    - To consider a ceiling budget of £300 for the purchase of replacement office furniture
-    - To note renewal of the Sync.com annual subscription at a cost of £42.08
+    - To note renewal of the Sync.com annual subscription at a cost of $49
+  - Remembrance Sunday 12 November 2023 - To consider the cost of £590 + VAT for traffic management arrangements associated with the Remembrance Parade, pursuant to Minute 23098
   - Insurance
-    - To note the Commercial Combined Insurance Policy and Cyber Insurance Policy are due for renewal on 1 November 2023
+    - To note the Commercial Combined Insurance Policy is due for renewal on 1 November 2023
-    - To receive quotations for Local Council Insurance for the period from 1 November 2023 and agree the Insurance provider and term of policy
+    - To receive quotations for Local Council Insurance for the period from 1 November 2023;
+      - Quote A £3,998.65
+      - Quote B £4,629.45 + £437.69 GPA/Sickness/Business Travel
+    - To consider appointments of the Insurance provider and term of policy
   - Triennial Tree Safety Assessments
     - To receive the quotation for recommended works identified in the tree safety assessments for Manor Vale woodland, Old Road play area, Ryedale View play area and the sports field
@@ Line 53: / Line 57: @@
     - To consider making representation to North Yorkshire Council to ascertain intentions regarding the Local Plan for North Yorkshire
     - To consider requesting progression of the Ryedale Local Plan Review process to ensure that local planning considerations are influenced by matters affecting and specific to Ryedale
-  - Remembrance Sunday 12 November 2023 - To consider the cost of £590 + VAT for traffic management arrangements associated with the Remembrance Parade, pursuant to Minute 23098
   - To receive an update on Q2 progress for the Flood Risk Management project
   - To receive information from North Yorkshire Council regarding management of Town Farm car park
+  - To consider appointing Alice Richardson to the vacancy of representative trustee to The United Charities Trust  of Kirkbymoorside https://register-of-charities.charitycommission.gov.uk/charity-search/-/charity-details/232914
+  - To note the intention of North Yorkshire Council to remove all the old district and borough council Hackney Carriage zones and replace them with one North Yorkshire Council zone
+  - To receive correspondence from Zero Hour seeking support for the Climate and Ecology Bill and consider an appropriate response
   - To receive reports from Members representing the Town Council at meetings of outside bodies and on delegated matters
   - To receive the Town Clerk's report
   - To receive the Town Mayor's report
   - Questions to the Chair
-  - To consider the date of the Finance Committee meeting
   - To agree the date of the next Ordinary meeting of the Town Council on 20 November 2023 at 7.30pm in Church House
@@ Line 69: / Line 74: @@
   * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas23-24/Council/2023-10-16/StatementofAccounts.pdf|Statement of Accounts to 30 September 2023]]
   * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas23-24/Council/2023-10-16/FinancialSummary.pdf|Financial Summary to 30 September 2023]]
+  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas23-24/Council/2023-10-16/RemebranceDay2023-TrafficManagement.pdf|Remembrance Day 2023 - Traffic Management]]
+  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas23-24/Council/2023-10-16/QuoteA-CommunitySchemeInsurance.pdf|Insurance Quote A ]]
+  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas23-24/Council/2023-10-16/QuoteA-CommunitySchemeInsurance-Schedule.pdf|Insurance Quote A - Schedule]]
+  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas23-24/Council/2023-10-16/QuoteB-CommercialCombinedInsurance.pdf|Insurance Quote B]]
+  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas23-24/Council/2023-10-16/QuoteB-CommercialCombinedInsurance-Schedule.pdf|Insurance Quote B - Schedule]]
   * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas23-24/Council/2023-09-18/2023TreeReport.pdf|2023 Tree Safety Survey & Report]]
   * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas23-24/Council/2023-09-18/TreeMap-ManorValeWoodland.pdf|Tree Map - Manor Vale Woodland]]
@@ Line 74: / Line 84: @@
   * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas23-24/Council/2023-09-18/TreeMap-RyedaleViewPlayArea.pdf|Tree Map - Ryedale View play area]]
   * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas23-24/Council/2023-09-18/TreeMap-SportsField.pdf|Tree Map - Sports Field]]
+  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas23-24/Council/2023-10-16/KirkbymoorsideAllotmentSite-BatSurvey2023.pdf|Allotment Site - Bat Survey 2023]]
+  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas23-24/Council/2023-10-16/ManorValemeadowfloweringplants2023.pdf|Manor Vale Finches Fork Meadow Flowering Plant Survey 2023]]
   * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas23-24/Council/2023-10-16/MaltonTownCouncil-LocalPlan16.05.2023.pdf|Malton Town Council - Ryedale Local Plan Review]]
-  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas23-24/Council/2023-10-16/RemembranceDay2023-TrafficManagement.pdf|Remembrance Day 2023 - Traffic Management]]
+  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas23-24/Council/2023-10-16/UnitedCharitiestrust.pdf|United Charities Trust]]
+  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas23-24/Council/2023-10-16/UnitedCharitiesTrust-Legalextract.pdf|United Charities Trust - Legal extract]]
 ** Notice issued by Mrs L Bolland, Town Clerk to Kirkbymoorside Town Council **