Kirkbymoorside Town Council

Issued on x November 2023 for a meeting of the Town Council to be held at 7.30pm on 20 November 2023 in Church House, Kirkbymoorside.

Members of the Council are required to attend. Members of the press and public are also welcome to attend.

Photographing, recording, broadcasting or transmitting the proceedings of a meeting is permitted so long as this does not disrupt the meeting in any way. As a matter of courtesy should you wish to record the meeting please make this known to the Chair.

1. Apologies for absence
   1. To receive apologies for absence given in advance of the meeting
   2. To consider the approval of reasons given for absence
2. To receive Declarations of Interest in items on the agenda
3. Minutes and Matters Arising
   1. To receive and approve the draft minutes of the Ordinary Meeting held on 16 October 2023
   2. To receive and approve the draft minutes of the Finance Committee meeting on 15 November 2023
   3. To consider matters arising
4. Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business
5. Discussions with Town, District and County Councillors in respect of questions already posed, and any new matters
6. To consider financial matters
   1. To report accounts paid since the last meeting of the Council and to approve cheque payments according to the list provided
   2. To receive the Financial Summary to 31 October 2023
   3. To note Q1 & Q2 of the Councillors Audit was carried out on 15 November 2023
7. Insurance
   1. To note the Cyber Risk Insurance is due for renewal from 22 November 2023
   2. To consider the quotations for Cyber Risk Insurance for the period of cover from 22 November 2023 to 21 November 2024:
      1. Quote A £367.36 (including IPT and all fees)
      2. Quote B: £318.08 (including IPT and all fees)
   3. receive information in respect of Cyber Risk Insurance
   4. To consider quotations for Cyber Risk Insurance for the period of cover from 1 November 2022 to 31 October 2023
8. Triennial Tree Safety Report
   1. To receive the quotation of recommended works identified in the triennial Tree Safety Report
   2. To consider the cost of recommended works identified in the triennial Tree Safety Report for 2023/24, as follows:
      1. Manor Vale £2620
      2. Old Road play area £460
      3. Ryedale View play area £300
      4. Sports field £160
   3. To consider the cost of recommended works identified in the triennial Tree Safety Report for 2024/25, as follows:
      1. Manor Vale £3750
      2. Old Road play area £720
      3. Ryedale View play area £400
      4. Sports field £400
   4. To consider the cost of £500 for works at the allotment site to cut back overhanging trees from trees on Manor Vale boundary
9. Play Areas
   1. To note the cost of £685.51 + VAT to replace the balance beam element of the Playdale Trim Trail at Old Road play area, authorised by the Town Clerk in accordance with Financial Standing Orders
   2. To consider the cost of £6,520.99 + VAT for repairs to the footpaths throughout Old Road play area
10. 2023/24 National Salary Award
    1. To note the Local Government Association (LGA) agreement on the 2023/24 pay scales to be implemented from 1 April 2023:
       1. With effect from 1 April 2023, an increase of £1,925 on all National Joint Council (NJC) pay points 1 and above
    2. To receive the revised NJC pay scales for 2023/24 to be implemented from 1 April 2023
11. 2024/25 Budget
    1. To receive recommendations from the Finance Committee regarding the budget for 2024/25
    2. To agree the budget for 2024/25 and determine the precept
12. To receive reports from Members representing the Town Council at meetings of outside bodies and on delegated matters
13. To receive the Town Clerk's report
14. To receive the Town Mayor's report
15. Questions to the Chair
16. To agree the date of the next ordinary meeting of the Town Council on 18 December 2023 at 7.30pm in Church House

Related Documents:

• Draft minutes of the Ordinary Council meeting dated 16 October 2023
• Draft minutes of the Finance Committee meeting dated 15 November 2023
• Supporting Document
• Statement of Accounts to 31 October 2023
• Financial Summary to 31 October 2023

Notice issued by Mrs L Bolland, Town Clerk to Kirkbymoorside Town Council