Differences

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--- agenda2024-03-18 [2024/03/12 08:51]
bolland
+++ agenda2024-03-18 [2024/04/22 11:20] (current)
bolland [Agenda in progress for the Ordinary Meeting of the Town Council 18 March 2024]
@@ Line 7: / Line 7: @@
-===== Agenda in progress for the Ordinary Meeting of the Town Council 18 March 2024 =====
+===== Agenda for the Ordinary Meeting of the Town Council 18 March 2024 =====
-Issued on x March 2024 for a meeting of the Town Council to be held at 7.30pm on 18 March 2024 in Church House, Kirkbymoorside.
+Issued on 13 March 2024 for a meeting of the Town Council to be held at 7.30pm on 18 March 2024 in Church House, Kirkbymoorside.
 Members of the Council are required to attend. Members of the press and public are also welcome to attend.
@@ Line 21: / Line 21: @@
   - To receive Declarations of Interest in items on the agenda
   - Minutes and Matters Arising
-    - To received and approve the draft minutes of the Planning Committee meeting on 19 February 2024
+    - To receive and approve the draft minutes of the Planning Committee meeting on 19 February 2024
     - To receive and approve the draft minutes of the Ordinary meeting held on 19 February 2024
     - To consider matters arising
@@ Line 31: / Line 31: @@
     - To review the Council's Asset Register
     - To review the Internal Audit Terms of Reference
-    - To agree appointment of the internal auditor
+    - To agree appointment of Ian Smithson to the internal audit at a cost of £187
+  - Community Honours Board
+    - To consider a ceiling budget of £700 for the costs associated with manufacture and installation of the Community Honours Board
+    - To consider the design and specifications of the Honours Board
+    - To note agreement by The Memorial Hall Committee for installation of the Honours Board
+  - Community Celebration Event
+    - To consider the draft criteria for the community awards
+    - To receive the draft award policy and consider adoption of the same
   - To review the membership and quorum for committees, delegated teams and representatives
   - To receive the Schedule of meetings for 2024/25
-  - Computer
+  - Computing
     - To consider the cost of £478.33 + VAT to purchase a replacement laptop and £62.50 + VAT for technical services to clone the user data to the new laptop
     - To note an upgrade of the annual ZOHO Workplace Plan at a cost of £69.88 + VAT, to provide Councillors emails @kirkbymoorsidetowncouncil.gov.uk authorised by the Town Clerk in accordance with Financial Standing orders
@@ Line 40: / Line 47: @@
     - To receive the report on leak detection carried out on 26 February
     - To note the full cost of works at £2,700 + VAT, allocated to cost code 106, pursuant to Minute 23194 dated 19 February 2024
-    - To report the sports field accounts paid and meter readings submitted since the last meeting of the Council
+    - To note submission of meter readings to 5 March 2024, by all clubs, subsequent to procedures implemented since the last meeting, Minute 23194
   - Sports Field Development
     - To receive information in respect of the Community Ownership Fund applicable to the project to develop the football club facilities [[https://www.gov.uk/government/publications/community-ownership-fund-prospectus|Community Ownership Fund Prospectus]]
@@ Line 48: / Line 55: @@
     - To consider submitting a full application to the Community Ownership Fund and completion of a new Expression of Interest with the requirement of 20% match funding
   - Planning
-    - To consider Planning Application:
+    - To consider Planning Applications:
       - ZE24/00168/HOUSE | Erection of single-storey extension to north elevation | 45 West Pasture Kirkbymoorside North Yorkshire YO62 6BR [[https://planningregister.ryedale.gov.uk/caonline-applications/applicationDetails.do?activeTab=externalDocuments&keyVal=S8SD01NOI4000]]
       - ZE24/00157/CAT | T4 Lilac - fell due to storm damage and spilt stem | Town Farm House 9 High Market Place Kirkbymoorside YO62 6AT [[https://planningregister.ryedale.gov.uk/caonline-applications/applicationDetails.do?activeTab=externalDocuments&keyVal=S8QLANNO02M00]]
+  - North Yorkshire Council in partnership with Keep Britain Tidy
+    - To receive information on two projects being undertaken by North Yorkshire Council in partnership with Keep Britain Tidy
+      - tackling cigarette litter and
+      - chewing gum cleaning
+    - To note the designation of four cigarette pillar bins on Market Place for a trial period, at no cost to the Town Council
+  - To receive information from Swish Fibre and note the information sharing drop-in session from 5-7pm on Tuesday 26 March at the Moorside Room
+  - To receive correspondence from representatives of Great Edstone Church and consider a response as appropriate
   - To receive reports from Members representing the Town Council at meetings of outside bodies and on delegated matters
   - To receive the Town Mayor's report
@@ Line 63: / Line 77: @@
   * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Minutes23-24/2024-02-19Minutes.pdf|Draft minutes of the Ordinary Council meeting dated 19 February 2024]]
   * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Minutes23-24/2024-02-19Planning.pdf|Draft minutes of the Planning Committee meeting dated 19 February 2024]]
-  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas23-24/Council/2024-03-18/SupportingDoc.pdf|Supporting Document]]
   * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas23-24/Council/2024-03-18/StatementofAccounts.pdf|Statement of Accounts to 29 February 2024]]
   * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas23-24/Council/2024-03-18/FinancialSummary.pdf|Financial Summary to 29 February 2024]]
+  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas23-24/Council/2024-03-18/RegisterofAssetsRevisedNovember2023.pdf|Asset Register]]
+  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas23-24/Council/2024-03-18/InternalAuditTermsofReferenceReviewedMarch2023.pdf|Internal Audit Terms of Reference]]
   * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas23-24/Council/2024-03-18/LaptopQuote.pdf|Laptop Quote]]
   * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas23-24/Council/2024-03-18/2024-25CommitteeMembership.pdf|2024/25 Committee Membership]]
-  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas23-24/Council/2024-03-18/2024-25ScheduleofMeetings.pdf|2024/25 Schedule of Meetings]]
+  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas23-24/Council/2024-03-18/ScheduleofMeetings24-25.pdf|2024/25 Schedule of Meetings]]
   * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas23-24/Council/2024-03-18/WaterLeakDetectionReport26February2024.pdf|Water Leak detection Report 26 February 2024]]
   * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas23-24/Council/2024-03-18/UKSPF-EOI-KirkbymoorsideSportsfield-24.04.2023.pdf|UK Shared Prosperity Fund Expression of Interest April 2023]]
   * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas23-24/Council/2024-03-18/FAQ-COFnewEOIform.pdf|Community Ownership Fund - Expression of Interest FAQ]]
+  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas23-24/Council/2024-03-18/SmokingZones.pdf|Keep Britain Tidy - Smoking Zones]]
+  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas23-24/Council/2024-03-18/MarketPlace-cigarettebinlocations.pdf|Market Place - Cigarette Bin Locations]]
+  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas23-24/Council/2024-03-18/Chewinggumsigns.pdf|Chewing Gum Signage]]
+  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas23-24/Council/2024-03-18/Swish.pdf|Swish Fibre]]
+  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas23-24/Council/2024-03-18/GtEdChurch.pdf|Great Edstone Church]]
 ** Notice issued by Mrs L Bolland, Town Clerk to Kirkbymoorside Town Council **