Kirkbymoorside Town Council

Issued on 11 June 2025 for the Ordinary meeting of the Town Council to be held at 7.30pm on 16 June 2025 in Church House, Kirkbymoorside

Members of the Council are required to attend in person. Members of the press and public are also welcome to attend.

Photographing, recording, broadcasting or transmitting the proceedings of a meeting is permitted so long as this does not disrupt the meeting in any way. As a matter of courtesy should you wish to record the meeting please make this known to the Chair.

1. Apologies for Absence
   1. To receive apologies for absence given in advance of the meeting
   2. To consider the approval of reasons given for absence
2. To receive Declarations of Interest in items on the agenda
3. Minutes and Matters Arising
   1. To approve the draft minutes of the Annual meeting held on 19 May 2025
   2. To consider matters arising
   3. To receive the draft minutes of the Events Committee meeting on 2 June 2025
4. Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business
5. Discussions with Town Councillors and the North Yorkshire Councillor in respect of questions already posed, and any new matters
6. Financial matters
   1. To report accounts paid since the last meeting of the Council and to approve cheque payments according to the list provided
   2. To receive the Financial Summary to 31 May 2025
   3. To note submission of the 2024/25 VAT 126 claim for refund of £6,643.52
7. Annual Governance and Accountability Return 2024/25
   1. To note completion of the Annual Internal Audit Report 2024/25 on 22 May 2025
   2. To consider the Annual Governance Statements as set out in Section 1 of the Annual Return for year ending 31 March 2025 and approve as appropriate
   3. To approve the Accounts for the year to 31 March 2025 as detailed at Section 2 of the Annual Return for year ending 31 March 2025
   4. To approve the Bank Reconciliation for inclusion in the Annual Return for year ending 31 March 2025
   5. To approve a report on variances in the accounts beyond the permitted 15% and £200
   6. To issue the Notice of public rights and publication of unaudited Annual Governance & Accountability Return 2024/25
8. To receive an update on North Yorkshire Council's Community Locality Team Priorities and Offers from Community Development Officers Paddy Chandler and Ellen Jackson
9. 2025 Kirkbymoorside Feasibility Study and Action Plan for Growth, pursuant to Minute 25010 dated 19 May 2025
   1. To receive information on progress of enquiries with North Yorkshire Council in respect of recommendations identified in the report and consider any appropriate action regarding:
      1. additional town signage/wayfinding
      2. adjustments to the parking regime
   2. To consider revisions to the design/layout of existing town signage within the scope of permitted development
10. To consider the cost of £6573.54 + VAT for Phase 1 equipment to improve the Moorside Room energy efficiency, pursuant to Minute 25011 dated 19 May 2025
11. To consider recommendations by the Events Committee in respect of the choice of artefact to be presented to the 2025 Community Award recipients
12. To note Windows 10 is approaching its end of support date on 14 October 2025 and consider the cost of upgrade to Windows 11 (including Setup and Data Transfer)
    1. Quotation A - DELL Optiplex, Intel i5 14500, 16GB RAM, 3 Year Warranty £837.50 + VAT
    2. Quotation B - DELL Optiplex. Intel i3 14100, 8GB RAM, 1 Year Warranty £604.17 + VAT
13. To note revisions to the North Yorkshire Council bin collection schedule affecting Kirkbymoorside with a change of collection day from Mondays to Wednesdays from 23 June 2025 and consider any appropriate action
14. To note the following expenditure authorised by the Town Clerk in accordance with Financial Standing Orders:
    1. repairs to the play surfacing at Old Road play area at a cost of £393 + VAT
    2. replacement of coir entrance matting at the entrance to the Moorside Room at a cost of £50
    3. purchase and installation of dog bin on Kirby Mills o/s Brickfields at a cost of £120 + VAT
15. To consider quotations for the gas contract at the sports field for the term from 30.09.2027
16. To receive reports from Members representing the Town Council at meetings of outside bodies and on delegated matters
17. To receive the Town Clerk's report
18. Questions to the Chair
19. To note the date of the next ordinary meeting of the Town Council on 21 July 2025 at 7.30pm in Church House

Related Documents:

• Draft Minutes of the Annual Council meeting dated 19 May 2025
• Draft Minutes of the Events Committee meeting dated 2 June 2025
• Accounts paid since the last meeting of the Council
• Statement of Accounts to 31 May 2025
• Financial Summary to 31 May 2025
• Annual Governance and Accountability Return 2024/25 Internal Audit Report
• Annual Governance and Accountability Return 2024/25 Sections 1 - 2
• Annual Governance and Accountability Return 2024/25 Bank Reconciliation Summary
• Annual Governance and Accountability Return 2024/25 Explanation of Variances
• Agenda item 9 - progress of enquiries with North Yorkshire Council
• Shortlist of Action Plans prioritised by Kirkbymoorside Community Support Group for collaboration with the Town Council
• Kirkbymoorside Feasibility Study and Action Plan 2025
• Quotation for Phase 1 improvements to the Moorside Room energy efficiency

• Upgrade to Windows 11 Quotation A - 16GB RAM
• Upgrade to Windows 11 Quotation B - 8GB RAM

Notice issued by Mrs L Bolland, Town Clerk to Kirkbymoorside Town Council