Kirkbymoorside Town Council

	The Shambles, Crown Square, Kirkbymoorside, York YO62 6AY
	Tel: 01751 432217
	Email: town.clerk@kirkbymoorsidetowncouncil.gov.uk
	http://www.kirkbymoorsidetowncouncil.gov.uk

Agenda

Issued on 13th November 2013 for a meeting of the Town Council to be held at 7.30 pm on 18th November 2013 in Church House, Kirkbymoorside

Members of the press and public are welcome to attend

To receive apologies for absence
To receive Declarations of Interest in items on the agenda
Minutes and Matters Arising
1. To receive the minutes of the meeting of the Town Council that was not held on 21 October 2013 as the meeting was not quorate
2. To receive minutes of the extraordinary meeting of the Town Council held on 30 October 2013
3. To receive minutes of the meeting of the Sports Committee held on 4 November 2013
4. To consider matters arising
Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business
Discussions with District and County Councillors
1. County and District Councillors to respond to questions already posed
2. Town Councillors to raise urgent matters recently arisen
3. County and District Councillors to advise the Town Council on any new matters
To consider financial matters:
1. To approve cheque payments according to the list provided
2. To receive the Financial Summary for November 2013
3. To appoint the Town Clerk as the Responsible Financial Officer
4. To authorise the RFO access to internet banking for information and transfers between accounts
To agree a response to the Community Infrastructure Levy Consultation in light of additional information received at the Five Towns meeting on 11th November
To agree a suitable format for the implementation of a Neighbourhood Plan http://mycommunityrights.org.uk/wp-content/uploads/2012/04/Neighbourhood-Planning-Quick-Guide.pdf
Old Library
1. To receive an update regarding the progress of the works to the former library building
2. To agree to appoint Rhys Thomas as Construction Design and Management Co-ordinator at a cost of approximately £600
3. To agree to proceed with the Building Control application with Aedis Regulatory Services at a cost of £420 + VAT
4. To approve the cost of £48.50 for the discharge of planning conditions 02, 03, 04 and 05
5. To agree to delegate responsibility to the Town Clerk, in consultation with the Old Library Working Group, for authorisation of necessary works/orders/permits in order to meet the objectives of the specifications for the development of the former library building
To agree to authorise the Town Clerk to seek legal advice on questions concerning Business Rates as they affect the Town Council for projects like the Old Library and Sportsfield
To note submissions received for S106 funding to be considered by the RDC Commissioner's Board on 21 November
To consider contributing the £64 received from the Christmas tree scheme towards the provision of a Santa's Grotto at the Christmas Market on 30th November 2013
Grants
1. To consider a grant application submitted by Kirkbymoorside 10k in the amount of £1000 to contribute towards the Road Traffice Management costs and Medical Support for the Kirkbymoorside 10k Race
2. To acknowledge thanks from Next Steps for provision of funds to cover the facilitator costs
Receive the Town Mayor’s Report
Receive reports from Members representing the Town Council at meetings of outside bodies
Receive reports from Members on delegated matters
Receive the Town Clerk's report
Questions to the Chairman
To note the date of the next meeting on 16 December 2013 at 7.30 pm in Church House