Kirkbymoorside Town Council

Issued on 11 June 2013 for a meeting of the Town Council to be held at 7.30 pm on 17 June 2013 in Church House, Kirkbymoorside

Members of the press and public are welcome to attend

1. To elect the Town Mayor for the coming year
2. To record the Declaration of Office of the Town Mayor
3. To receive apologies for absence
4. To receive Declarations of Interest in items on the agenda
5. Minutes and Matters Arising
   1. To approve the minutes of the Meeting held on 20 May 2013
   2. To receive the minutes of the Finance Committee meeting held on 17 May 2013
   3. To receive the minutes of the Play Areas Committee meeting held on 17 May 2013
   4. To receive the minutes of the Manor Vale Management Committee meeting held on 30 May 2013
   5. To consider matters arising
6. Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business
7. Discussions with District and County Councillors
   1. County and District Councillors to respond to questions already posed
   2. Town Councillors to raise urgent matters recently arisen
   3. County and District Councillors to advise the Town Council on any new matters
8. To consider financial matters:
   1. To approve cheque payments according to the list provided
   2. To receive the Financial Summary
9. Annual Accounts and Return to 31 March 2013
   1. To approve the Accounts for the year to 31 March 2013
   2. To approve a report on variances in the accounts beyond the permitted 10%
   3. To approve the figures to be included in Section 1 (Accounting Statements) of the Annual Return for year ending 31 March 2013
   4. To approve the Bank Reconciliation for inclusion in the Annual Return for year ending 31 March 2013
   5. To consider the Annual Governance Statements as set out in Section 2 of the Annual Return for year ending 31 March 2013 and approve as appropriate
   6. To approve Minutes of items 1 a-e above
10. Parking
    1. To consider putting to NYCC Highways the proposal to implement 2 hour short stay parking restrictions on the cobbled area outside the shops on Market Place
11. Street Lighting
    1. To consider installing new post top lanterns on the 7 no. columns on Westfield at a cost of approx £235 per column (excluding VAT)
12. To consider renewing the current lease agreement of the 424HS Green Machine pavement sweeper with Ryedale District Council
13. Planning
    1. To receive recommendations from the Planning Committee in respect of planning application 12/00884/MFUL Change of use and alteration of existing potato store to wood fuel handling/storage and distribution within Area 1 and a mixed use of potato storage/touring caravan storage within Areas 2 and 3 to include installation of a 5m high sliding door to south elevation to serve Area 1 | Teasdale Potato Store Hungerhill Lane Wombleton Kirkbymoorside
14. Sportsfield Association
    1. To consider agreeing to provide administrative support to the Sportsfield Association in view of the resignation in May 2013 of the Chairman, Secretary and Treasurer
15. United Charities Trust
    1. To consider appointing Mrs Jo Towler as successor to Dr A Moulston as Representative Trustee
16. Grants
    1. To acknowledge receipt of thanks from All Saints Church for the £2500 grant awarded for maintenance of the churchyard
17. To consider a request for permission to erect and operate a bouncy castle at the Old Road play area on Thursdays 8th July, 15th July and 22nd August
18. To revisit minute 11280 of the meeting of the Town Council on 16 April 2012 wherein the Town Council agreed that anonymous requests for information were not compliant with the Freedom of Information Act and should not be responded to
19. To note In Bloom’s opposition to installing a litter bin at Chisholm's Monument
20. Christmas Market
    1. To note that the Christmas market will be held on November 30th 2013
    2. To agree to install the lights and Christmas tree before this date
21. Receive the Town Mayor’s Report
22. Receive reports from Members representing the Town Council at meetings of outside bodies
23. Receive reports from Members on delegated matters
24. Receive the Town Clerk's report
25. Questions to the Chairman
26. To note the date of the next meeting on 15 July 2013 at 7.30 pm in Church House

Related Documents:

• Supporting Document
• Council Minutes 20 May 2013
• Finance Committee Minutes 17 May 2013
• Play Areas Committee Minutes 17 May 2013
• Manor Vale Management Committee Minutes 30 May 2013
• Financial Summary June 2013
• Report on Variances 2012-13
• Bank Reconciliation 2012-13
• Section 1 Accounting Statements 2012-13
• Section 2 Annual Governance Statement 2012-13