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--- agenda2013-09-06 [2013/08/30 11:09]
bolland
+++ agenda2013-09-06 [2018/08/28 17:45] (current)
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-=====  Agenda - Extra Ordinary Meeting =====
+===== Agenda - ExtraOrdinary Meeting 6 September =====
-Issued on 30 August 2013 for an Extra Ordinary meeting of the Town Council to be held at 7.30pm on Friday 6 September 2013 at Church House, Kirkbymoorside
+Issued on 30 August 2013 for an ExtraOrdinary meeting of the Town Council to be held at 7.30pm on Friday 6 September 2013 at Church House, Kirkbymoorside
 **Members of the press and public are welcome to attend**
@@ Line 19: / Line 19: @@
     - To receive the minutes of the Manor Vale Management Committee meeting held on 25 July
     - To consider matters arising
-  - Public Session - to allow members of the public to make representations,ask questions and give evidence in respect of any items of business.
+  - Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business
-  - To set Terms of Reference for the Sports Field Committee
+  - To set Terms of Reference for the TC Sportsfield Committee
+    - To determine a budget for the TC Sportsfield Committee based on recommendations by the Finance Committee
   - The Sports Clubs
     - To agree to establish an individual contract with each club
-    - To agree to receive fees from each club to cover its use of the land, the insurance cost of common areas and maintenance cost of common areas
+    - To agree to receive fees from each club to cover its individual use of the land, the insurance cost of common areas and maintenance cost of common areas
     - To agree to charge each club individually for a proportion of the utility bills determined by usage (subject to review)
-    - To agree that pitch using clubs will be charges proportionately for the groundsman;s services and any pitch maintenance costs
+    - To agree that pitch using clubs will be charged proportionately for the groundsman's services and any pitch maintenance costs
+  - To agree to facilitate the transition of the old SFA into a flexible fundraising charity for supporting sport in Kirkbymoorside and District
   - Employment Issues
     - To note that the current groundsman will be retiring on 31 December 2013
-    - To receive from representative of the former Sportsfield Committee details of any pension arrangements or commitments to a retirement gratuity or any other such scheme
+    - To receive from representatives of the former SFA Committee details of any pension arrangements or commitments to a retirement gratuity or any other such scheme
     - To agree that any financial liability should be met from the former Sportsfield Committee' funds
     - To consider the appointment of a new groundsman from 1 January 2014
   - Finances
-    - To consider setting up a Sports Field bank account
+    - To consider setting up a TC Sportsfield bank account
-    - To agree to freeze all transactions from the Sportsfield Comittee bank account with effect from 14 September
+    - To agree to settle any existing accounts pertaining to the SFA Committee and transfer the remaining balance of funds to the TC Sportsfield account
-    - To agree to settle any existing accounts pertaining to the Sportsfield Association Committee and transfer the balance of funds to the council Sports Field account
+    - To agree to delegate re-invoicing utility charges for individual sports clubs to Moore Stephens
+    - To note that the Sportsfield accounts will increase the number of transactions currently undertaken by Moore Stephens
   - The Recreation Club
-    - To receive from representatives of the former Sportsfield Committee details of existing agreements or arrangements for management of the Recreation Club
+    - To receive from representatives of the former SFA Committee details of existing agreements or arrangements for management of the Recreation Club
     - To receive an inventory of the stock and property of the Recreation Club
     - To consider proposals for the future management of the Recreation Club
     - To agree the formation of a Recreation Club Committee and appoint members
-   - To consider the terms of reference of the Recreation Club Committee
+    - To consider the terms of reference of the Recreation Club Committee
+  - To receive details of any outstanding issues and consider appropriate actions
   - Questions to the Chairman.
   - To confirm that the next ordinary meeting of the council will be at 7.30pm on 16 September 2013 in Church House.
 Related Documents:
-  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas13-14/Council/2013-09-16/SupportingDoc.pdf|Supporting Document]]
   * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Minutes13-14/Council/2013-07-15Minutes.pdf|Minutes 15 July 2013]]
-  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Minutes13-14/Planning/2013-07-15Planning.pdf|Planning Committee Minutes 15 July 2013]]
+  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Minutes13-14/Planning/2013-07-15PlanningMinutes.pdf|Planning Committee Minutes 15 July 2013]]
   * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Minutes13-14/ManorVale/2013-07-25ManorValeMinutes.pdf|Manor Vale Management Committee Minutes 25 July 2013]]