Kirkbymoorside Town Council

Issued on xth May 2016 for a meeting of the Town Council to be held at 7.30 pm on 16 May 2016 in Church House, Kirkbymoorside

Members of the press and public are welcome to attend

Photographing, recording, broadcasting or transmitting the proceedings of a meeting is permitted so long as this does not disrupt the meeting in any way. As a matter of courtesy should you wish to record the meeting please make this known to the Chair.

All Councillors to sign the Declaration of Acceptance of office in the presence of the Proper Officer.

1. To elect the Town Mayor for the ensuing year
2. To record the Declaration of Office of the Town Mayor
3. To receive Councillor Dowie’s report of her engagements since the Ordinary Meeting of the Town Council in April and comments on her period of office
4. To give a vote of thanks to Councillor Dowie for her work during the year 2015-2016
5. To elect the Deputy Town Mayor for the coming year
6. To receive apologies for absence
7. To receive Declarations of Interest in items on the agenda
8. To confirm the amount of the Town Mayor’s Annual Allowance and how this is to be paid
9. Casual Vacancy
   1. To resolve to declare Lorna Smeaton's office to be vacant: Section 86(1) of the Local Government Act 1972 as amended
   2. To resolve to give public notice of the vacancy on the Parish Council: Section 87(2) of the Local Government Act 1972
   3. To resolve to determine where the notice of the vacancy should be placed: Section 232 of the Local Government Act 1972 as amended
10. Vacancies
    1. To agree to fill the two vacancies on the Town Council by co-option
11. To agree membership and quorum for Committees listed below and to appoint Members to Committees, delegated teams and representatives:
    1. Committees
       1. Finance Committee
       2. Manor Vale Management Committee
       3. Planning Committee
       4. Play Areas & Sports Committee
       5. Staffing Committee
       6. Disciplinary Panel
       7. Appeals Panel
    2. Delegates teams
       1. Internal Control - Councillors Audit
       2. Cemetery Duties
       3. Future of Church House
       4. Moorside Room
    3. Representatives
       1. Five Towns Meeting
       2. Ryedale Market Towns Working Group
       3. North Ryedale Public Transport Group
       4. Police – Kirkbymoorside Community Consultation Group
       5. Kirkbymoorside Environment Group
       6. John Stockton Trust Foundation
12. To receive reports from representatives on outside bodies
13. Minutes and Matters Arising
    1. To approve the minutes of the Meeting held on 18th April 2016
    2. To consider matters arising
14. Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business
15. Discussions with Town, District and County Councillors in respect of questions already posed, and any new matters
16. To consider financial matters:
    1. To approve cheque payments according to the list provided
    2. To receive the Financial Summary to 30th April 2016
    3. To note that Quarter 4 of the Councillors Audit has been carried out by Councillors Dowie and Watson
17. Annual Accounts and Return to 31st March 2016
    1. To approve the Accounts for the year to 31st March 2016
    2. To approve the figures to be included in Section 2 (Accounting Statements) of the Annual Return for year ending 31st March 2016
    3. To approve the Bank Reconciliation for inclusion in the Annual Return for year ending 31 March 2016
    4. To approve a report on variances in the accounts beyond the permitted 10%
    5. To consider the Annual Governance Statements as set out in Section 1 of the Annual Return for year ending 31st March 2016 and approve as appropriate
    6. To approve Minutes of items 1 a-e above
18. To note that Kevin Hollinrake MP will be holding a Broadband and Business Forum in Easingwold on Friday 10 June 2016
19. Receive the Town Mayor’s Report
20. Receive reports from Members representing the Town Council at meetings of outside bodies
21. Receive reports from Members on delegated matters
22. Receive the Town Clerk's report
23. Questions to the Chairman
24. To note the date of the next ordinary meeting of the Town Council on 20th June 2016 at 7.30 pm in Church House

Related Documents:

• Supporting Doc
• 2016-17 Committees & Delegated Teams
• Council Minutes 18 April 2016
• Financial Summary to 30 April 2016
• Budget Summary to 30 April 2016
• Statement of Accounts to 30 April 2016
• Section 2 (Accounting Statements) of the Annual Return
• 2015-16 Balance Sheet
• 2015-16 Statement of Accounts
• 2015-16 Bank Reconciliation
• Variances Report 2015-16
• Section 1 Annual governance statement 2015-16
• Broadband and Business Forum