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--- agenda2017-05-15 [2017/05/08 09:46]
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+++ agenda2017-05-15 [2018/12/14 11:19] (current)
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-===== Agenda in progress - Ordinary Meeting of the Town Council 15 May 2017 =====
+===== Agenda - Ordinary Meeting of the Town Council 15 May 2017 =====
-Issued on xth May 2017 for a meeting of the Town Council to be held at 7.30 pm on 15th May 2017 in Church House, Kirkbymoorside
+Issued on 10th May 2017 for a meeting of the Town Council to be held at 7.30 pm on 15th May 2017 in Church House, Kirkbymoorside
 **Members of the press and public are welcome to attend**
@@ Line 54: / Line 54: @@
     - To consider and agree the proposal that at the end of each financial year any unspent funds from the grant, and development cost codes, subject to covering any over expenditure from other cost codes, be held in reserve and earmarked for future development projects matching the same criteria
     - To consider and agree a ceiling figure of £20,000 for aforementioned development project reserves
-    - To consider and agree to transfer the 2116/17 surplus of cemetery funds, in the amount of £4708.50 to the Cemetery reserves
+    - To consider and agree to transfer the 2016/17 surplus of cemetery funds, in the amount of £4708.50 to the Cemetery reserves
   - Annual Accounts and Return to 31st March 2017
      - To consider the Annual Governance Statements as set out in Section 1 of the Annual Return for year ending 31st March 2017 and approve as appropriate
@@ Line 62: / Line 62: @@
      - To approve a report on variances in the accounts beyond the permitted 15%
      - To approve Minutes of items 1 a-e above
-  - West End Parking and Traffic Concerns
+  - To consider and agree the grant application  submitted by Next Steps Wellbeing/Mental Health Centre for £1040.00 to pay for the annual rent and refreshment costs for the Kirkbymoorside programmes
-     - To note the response to the Town Council's correspondence to local businesses encouraging use of the Town Farm car park
+  - To review the Town Cemetery charges and agree any changes as appropriate
-     - To consider information received from Philip Sharp, NYCC Highways Authority and agree an appropriate response
+  - Parking and Traffic Concerns
+    - West End
+      - To note the response to the Town Council's correspondence to local businesses encouraging use of the Town Farm car park
+      - To consider information received from Philip Sharp, NYCC Highways Authority and agree an appropriate response
+    - To note concern raised by members of the public with regards to restricted pedestrian access outside Ryedale Garages, Piercy End and agree a suitable response
   - Sportsfield
-    - To note receipt of teh following completed Counterpart Leases and Licences, all dated 5 April:
+    - To note receipt of the following completed Counterpart Leases and Licences, all dated 5 April 2017:
       - Lease - Kirkbymoorside Squash Club
       - Lease - Kirkbymoorside Bowling Club
       - Lease - Kirkbymoorside Tennis Club
-      - Licence - Kirkbynoorside Cricket Club (Club premises)
+      - Licence - Kirkbymoorside Cricket Club (Club premises)
       - Licence - Kirkbymoorside Cricket Club (Cricket pitch)
       - Licence - Kirkbymoorside Football Club (Club premises)
       - Licence - Kirkbymoorside Football Club (Football Pitch)
-    - To consider and agree the addition of the cricket/football pitch to the grass cutting schedule and application of the cutting specification to the same, in accordance with item 4.1 Licensor's obligation as specified in the Licenses to use the cricket/football pitch
+    - To consider and agree the addition of the cricket/football pitch to the grass cutting schedule and application of the cutting specification to the same, in accordance with item 4.1 Licensor's obligation as specified in the Cricket and Football Club Pitch Licenses
+    - To note that information has been requested in respect of the requirements for the application of fertiliser and weedkiller to the cricket/football pitch, in accordance with item 4.1 Licensor's obligation as specified in the Cricket and Football Club Pitch Licenses
+  - Play Areas
+    - To consider and agree to revise the play area inspection schedule to three quarterly inspections by Park Lane Playgrounds, and one annual inspection to be carried out by an independent inspector
+    - To consider and agree the appointment of Streetscape (Products & Services) Ltd. to the annual inspection at a cost of £250 + VAT
+  - Youth Council
+    - To consider and agree strategy to generate interest in, and timescales for, the formation of a Youth Council
+  - To consider and agree the Town Clerks request to attend the SLCC 2017 Regional Training Seminar on 19th July 2017 at a cost of £69 + VAT plus travel expenses
   - To review the state of street cleaning and consider any action the Council could take to improve matters
   - Receive the Town Mayor’s Report
   - Receive reports from Members representing the Town Council at meetings of outside bodies and delegated matters
   - Receive the Town Clerk's report
-  - Questions to the Chairman
+  - Questions to the Chair
-  - To note the date of the next ordinary meeting of the Town Council on 20th June 2016 at 7.30 pm in Church House
+  - To note the date of the next ordinary meeting of the Town Council on 19th June 2017 at 7.30 pm in Church House
 Related Documents:
   * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas17-18/Council/2017-05-15/SupportingDoc.pdf|Supporting Doc]]
-  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas17-18/Council/2017-05-15/CommitteeMembership.pdf|2016-17 Committees & Delegated Teams]]
+  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas17-18/Council/2017-05-15/2016CommitteeMembership.pdf|2016-17 Committees & Delegated Teams]]
   * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Minutes16-17/Council/2017-04-24Minutes.pdf|Council Minutes 24 April 2017]]
   * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas17-18/Council/2017-05-15/FinancialSummary.pdf|Financial Summary to 30 April 2017]]
   * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas17-18/Council/2017-05-15/BudgetSummary.pdf|Budget Summary to 30 April 2017]]
-  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas17-18/Council/2017-05-15/SummaryofAccounts.pdf|Statement of Accounts to 30 April 2017]]
+  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas17-18/Council/2017-05-15/StatementofAccounts.pdf|Statement of Accounts to 30 April 2017]]
-  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/AAgendas17-18/Council/2017-05-15/AnnualReturn2016-17Sections1&2.pdf|Section 1 - Annual governance statement and Section 2 - Accounting statements of the Annual Return 2016/17]]
+  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas17-18/Council/2017-05-15/AnnualReturn2016-17Sections1&2.pdf|Section 1 - Annual governance statement and Section 2 - Accounting statements of the Annual Return 2016/17]]
   * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas17-18/Council/2017-05-15/BalanceSheet16-17.pdf|2016-17 Balance Sheet]]
   * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas17-18/Council/2017-05-15/StatementofAccounts16-17.pdf|2016-17 Statement of Accounts]]
   * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas17-18/Council/2017-05-15/Bankrecs16-17.pdf|2016-17 Bank Reconciliation]]
-  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas17-18/Council/2017-05-15/VariancesReport16-17.pdf|Variances Report 2016-17]]
+  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas17-18/Council/2017-05-15/VariancesReport16-17.pdf|Variances Report
+-17]]
+  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas17-18/Council/2017-05-15/2016CemeteryCharges.pdf|2016 Cemetery charges]]
+  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas17-18/Council/2017-05-15/SupportingDocAgendaitem18.pdf|Agenda item 18]]
+  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas17-18/Council/2017-05-15/NYCCResidentsParkingSchemePolicy.pdf|NYCC Highways Authority - Residents Parking Scheme Policy - out of date]]
+  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas17-18/Council/2017-05-15/YouthVoiceExecutiveMeetingReport-February2017.pdf|NYCC Youth Executive Meeting Report]]
+  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas17-18/Council/2017-05-15/68773YoungAdvisorsleaflet.pdf|NYCC Young Advisors leaflet]]
+  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas17-18/Council/2017-05-15/VoiceinfluenceandParticipation-invitetotheEXECgroup-V3.pdf|Voice Influence and Participation]]
+  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas17-18/Council/2017-05-15/SLCC2017RegionalTrainingSeminar.pdf|SLCC 2017 Regional Training Seminar]]