[[agenda2020-10-19]]
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agenda2020-10-19 [2020/10/13 09:32]
bolland 		agenda2020-10-19 [2020/10/19 18:21] (current)
bolland
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      - To receive the Financial Summary to 30 September 2020      - To receive the Financial Summary to 30 September 2020
      - 2019/20 Budget      - 2019/20 Budget
-       - To receive correspondence from All Saints PCC with regards to the necessity to fell the ash tree in the churchyard and the costs associated +       - To receive correspondence from All Saints PCC with regards to the necessity to fell the weeping ash tree in the churchyard and the costs associated 
        - To consider re-allocation of funds from the 2020/21 budget, previously earmarked for Kirkbymoorside In Bloom as detailed at Minute 19094c.iv)II. which will not be claimed from the 2020/21 budget due to the coronavirus, to cover the costs detailed at 7.c.I (conditions for application of funds to be retained in accordance with Financial Standing orders)        - To consider re-allocation of funds from the 2020/21 budget, previously earmarked for Kirkbymoorside In Bloom as detailed at Minute 19094c.iv)II. which will not be claimed from the 2020/21 budget due to the coronavirus, to cover the costs detailed at 7.c.I (conditions for application of funds to be retained in accordance with Financial Standing orders)
      - 2020/21 Financial Considerations      - 2020/21 Financial Considerations
-       - To review the value of items on the Council's Asset Register +       - To review the value of items on the Council's Register of Assets
        - Capital Budget        - Capital Budget
         - To consider specific reserves         - To consider specific reserves
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     - To receive the NYCC Vehicle Activated Signage Installation Agreement (agreed at Minute 20032)     - To receive the NYCC Vehicle Activated Signage Installation Agreement (agreed at Minute 20032)
     - To note the vehicle activated traffic signs are scheduled for installation on 21 October 2020 in accordance with item 5 of the Installation Agreement     - To note the vehicle activated traffic signs are scheduled for installation on 21 October 2020 in accordance with item 5 of the Installation Agreement
-    - To note the standard warranty of 24 months and consider purchase of additional warranty at £150 per year per device +    - To note the standard warranty of 24 months and consider purchase of additional warranty at £150.00 per year per device 
-    - To note addition of the traffic signs to Register of Assets  +    - To note addition of the traffic signs to the Council's Register of Assets 
-    - To note addition of the traffic signs to the council's insurance schedule with effect from 21 October 2020, in accordance with item 9.3 of the Installation Agreement+    - To note addition of the traffic signs to the Council's insurance schedule with effect from 21 October 2020, in accordance with item 9.3 of the Installation Agreement
   - Tree Safety Assessments   - Tree Safety Assessments
     - To receive the tree safety assessments for Manor Vale woodland, Old Road play area, Ryedale View play area and the sports field     - To receive the tree safety assessments for Manor Vale woodland, Old Road play area, Ryedale View play area and the sports field
     - To agree works as necessary     - To agree works as necessary
   - Old Road play area   - Old Road play area
-    - To note completion of the works at the basket ball court +    - Basket Ball Court 
-    - To note Cllrs Dowie and Wells attended site to meet with the contractor and assess the works on 7 October +      - To note completion of the works at the basket ball court 
-    - To consider payment of the balance of the project costs of £1658.71 plus £300 for security fencing +      - To note Cllrs Dowie and Wells attended a site meeting with the contractor to sign off the works on 7 October 2020 
-    - To consider the cost of £19.99 + VAT for the purchase of line marking paint +      - To consider payment of the balance of the project costs of £1658.71 plus £300.00 for security fencing 
-    - To consider the cost of £250 for remedial repairs at old Road play area:+      - To consider the cost of £19.99 + VAT for the purchase of line marking paint 
 +    - To consider the cost of £250.00 plus parts for remedial repairs at old Road play area:
       - replacement of the mechanical element of cantilever swing       - replacement of the mechanical element of cantilever swing
       - remedial repairs to the toddler play area gate        - remedial repairs to the toddler play area gate 
       - replacement of rivets to skate ramps and kick plates       - replacement of rivets to skate ramps and kick plates
 +    - Oyster Roundabout
 +      - To note a fault with the Oyster Roundabout play equipment at Old Road play area was reported to Sutcliffe Play on 8 October 2020 and signage applied to prevent use of the equipment
 +      - To note that arrangements are in progress for the faulty equipment to be replaced by Sutcliffe Play
   - Insurance   - Insurance
-    - To note the Commercial Combined Insurance Policy falls and Cyber Insurance are due for renewal on 1st November 2020 +    - To note the Commercial Combined Insurance Policy and Cyber Insurance Policy are due for renewal on 1 November 2020 
-    - To consider the annual premium of £2,231.21 (including IPT and fees) for Commercial Combined Insurance from Royal & Sun Alliance Insurance Plc for the period of cover from 1st November 2020 to 31st October 2021 +    - To consider the annual premium of £2,231.21 (including IPT and fees) for Commercial Combined Insurance from Royal & Sun Alliance Insurance Plc for the period of cover from 1 November 2020 to 31 October 2021 
-    - To consider the annual premium of £300.00 (including IPT and all fees) for Cyber Risk Insurance from Travelers for the period of cover from 1st November 2020 to 31st October 2021 +    - To consider the annual premium of £300.00 (including IPT and all fees) for Cyber Risk Insurance from Travelers for the period of cover from 1 November 2020 to 31 October 2021
-  - To receive a report on progress of the Kirkbymoorside Community Fridge project+
   - Computer Software   - Computer Software
-    - To note the change from Dropbox to pcloud for storage of public documents (no associated expenditure) +    - To note successful completion of the website rebuild and authorise payment of the associated costs £679.00 + VAT (agreed at Minute 20054 dated 20 July) 
-    - To the cost of renewal of the Sync Pro plan on 10 November 2020 at a cost of £38.35+    - To note the change from Dropbox to pcloud for storage of public documents (no associated costs) 
 +    - To consider renewal of the Sync Pro plan at a cost of £38.35 due on 10 November 2020 
   - Planning   - Planning
     - To review planning applications:     - To review planning applications:
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       - 20/00791/LBC | Erection of rear open sided entrance porch | Rowan Tree Cottage 18 High Market Place Kirkbymoorside North Yorkshire YO62 6BQ  [[https://planningregister.ryedale.gov.uk/caonline-applications/applicationDetails.do?activeTab=externalDocuments&keyVal=QFKD7WNO0AE00]]       - 20/00791/LBC | Erection of rear open sided entrance porch | Rowan Tree Cottage 18 High Market Place Kirkbymoorside North Yorkshire YO62 6BQ  [[https://planningregister.ryedale.gov.uk/caonline-applications/applicationDetails.do?activeTab=externalDocuments&keyVal=QFKD7WNO0AE00]]
       - 20/00927/HOUSE | Erection of timber framed car port | Garth Corner Vivers Place Kirkbymoorside YO62 6EA [[https://planningregister.ryedale.gov.uk/caonline-applications/applicationDetails.do?activeTab=externalDocuments&keyVal=QHII8MNOHNK00]]       - 20/00927/HOUSE | Erection of timber framed car port | Garth Corner Vivers Place Kirkbymoorside YO62 6EA [[https://planningregister.ryedale.gov.uk/caonline-applications/applicationDetails.do?activeTab=externalDocuments&keyVal=QHII8MNOHNK00]]
 +      - 20/00946/FUL | Change of use, conversion and alterations to stables to form 1no. four bedroom dwelling with associated parking and landscaping | Land At OS Field 04201 Village Street Keldholme Kirkbymoorside North Yorkshire [[https://planningregister.ryedale.gov.uk/caonline-applications/applicationDetails.do?activeTab=externalDocuments&keyVal=QHRUCVNOHP300]]
     - To note the planning decisions:     - To note the planning decisions:
       - 20/00723/FUL | Erection of an agricultural building for the housing of tractors and machinery following removal of existing buildings | Broad View New Road To Kirkdale Lane Kirkbymoorside North Yorkshire YO62 7HB  **Approved**       - 20/00723/FUL | Erection of an agricultural building for the housing of tractors and machinery following removal of existing buildings | Broad View New Road To Kirkdale Lane Kirkbymoorside North Yorkshire YO62 7HB  **Approved**
-  - To consider the cost of £150 to replenish the grit bins located near Towlers chemists and on Market Place at the junction of Tinley Garth @ £75 + VAT each  +  - To receive a report on progress of the Kirkbymoorside Community Fridge project 
 +  - To consider the cost of £150.00 to replenish the grit bins located near Towlers chemists and on Market Place at the junction of Tinley Garth @ £75.00 + VAT each  
   - Christmas   - Christmas
-    - To consider the cost of £40 to purchase four Christmas trees for the brackets on Chisholms Monument @ £10 each +    - To consider the cost of £40.00 to purchase four Christmas trees for the brackets on Chisholms Monument @ £10.00 each 
-    - To note the annual PAT testing of the town Christmas lights on 15 October at a cost of £555 (including associated works for connection and disconnection in December and January respectively)+    - To note the annual PAT testing of the town Christmas lights on 15 October at a cost of £555.00 (including associated works for connection and disconnection in December and January respectively)
   - To receive the Town Mayor's Report   - To receive the Town Mayor's Report
   - To receive reports from Members representing the Town Council at meetings of outside bodies and on delegated matters   - To receive reports from Members representing the Town Council at meetings of outside bodies and on delegated matters
   - To receive the Town Clerk's report   - To receive the Town Clerk's report
   - Questions to the Chair   - Questions to the Chair
-  - To note the date of the next meeting on 20th July 2020 at 7.30pm, venue/accessibility to be confirmed.+  - To note the date of the next meeting to be held remotely via Zoom at 7pm on Monday 16 November 2020
  
 Related Documents: Related Documents:
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   * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas20-21/Council/2020-10-19/FinancialSummary.pdf|Financial Summary to 30 September 2020]]   * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas20-21/Council/2020-10-19/FinancialSummary.pdf|Financial Summary to 30 September 2020]]
   * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas20-21/Council/2020-10-19/BudgetSummary.pdf|Budget Summary to 30 September 2020]]   * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas20-21/Council/2020-10-19/BudgetSummary.pdf|Budget Summary to 30 September 2020]]
-  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas20-21/Council/2020-10-19/NYCCInstallationAgreement.pdf|NYCC Vehicle Activated Signage Installation Agreement]]+  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas20-21/Council/2020-10-19/2020-21RegisterofAssetsRevisedSept2020.pdf|Register of Assets Revised September 2020]] 
 +  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas20-21/Council/2020-10-19/BudgetMonitoringDocument2021-22.pdf|Budget Monitoring Document]] 
 +  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas20-21/Council/2020-10-19/DraftBudgetMonitoringDocument2021-22.pdf|Budget Monitoring Document]] 
 +  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas20-21/Council/2020-10-19/2020-NYCC-Installation-Agreement.pdf|NYCC Vehicle Activated Signage Installation Agreement]]
   * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas20-21/Council/2020-10-19/Insurance-VehicleActivatedTrafficSignsadded.pdf|Commercial Combined Insurance Policy - Vehicle Activated Traffic Signs added]]   * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas20-21/Council/2020-10-19/Insurance-VehicleActivatedTrafficSignsadded.pdf|Commercial Combined Insurance Policy - Vehicle Activated Traffic Signs added]]
   * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas20-21/Council/2020-10-19/JKARBORICULTUREManorValeSeptember2020.pdf|Tree Safety Inspection Report - Manor Vale Woodland]]   * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas20-21/Council/2020-10-19/JKARBORICULTUREManorValeSeptember2020.pdf|Tree Safety Inspection Report - Manor Vale Woodland]]
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   * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas20-21/Council/2020-10-19/JKARBORICULTURERyedaleViewSeptember2020.pdf|Tree Safety Inspection Report - Ryedale View play area]]   * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas20-21/Council/2020-10-19/JKARBORICULTURERyedaleViewSeptember2020.pdf|Tree Safety Inspection Report - Ryedale View play area]]
   * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas20-21/Council/2020-10-19/JKARBORICULTURESportsfieldSeptember2020.pdf|Tree Safety Inspection Report - Sports field]]   * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas20-21/Council/2020-10-19/JKARBORICULTURESportsfieldSeptember2020.pdf|Tree Safety Inspection Report - Sports field]]
 +  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas20-21/Council/2020-10-19/SummaryofRecommendedworks.pdf|Summary of recommended tree works]]
   * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas20-21/Council/2020-10-19/(1089563558)RenewalProposalExistingAdvised.pdf|Commercial Combined Insurance Renewal Proposal]]   * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas20-21/Council/2020-10-19/(1089563558)RenewalProposalExistingAdvised.pdf|Commercial Combined Insurance Renewal Proposal]]
   * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas20-21/Council/2020-10-19/(1089408846)2020CouncilGuardRenewalSchedule.pdf|Commercial Combined Insurance Renewal Schedule]]   * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas20-21/Council/2020-10-19/(1089408846)2020CouncilGuardRenewalSchedule.pdf|Commercial Combined Insurance Renewal Schedule]]
-  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas20-21/Council/2020-10-19/ImportantNoticetoPolicyholder(CommercialCombined.pdf|Commercial Combined Insurance - Important Notice to Policyholder]]+  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas20-21/Council/2020-10-19/ImportantNoticetoPolicyholder(CommercialCombined).pdf|Commercial Combined Insurance - Important Notice to Policyholder]]
   * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas20-21/Council/2020-10-19/(1089403679)2020CouncilGuardRenewalELCertificate-1.pdf|Employers Liability Certificate]]   * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas20-21/Council/2020-10-19/(1089403679)2020CouncilGuardRenewalELCertificate-1.pdf|Employers Liability Certificate]]
   * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas20-21/Council/2020-10-19/CyberRiskInsuranceTIDAC(UK Branch)TRV2870 01_20.pdf|Cyber Risk Insurance Management Liability Package]]   * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas20-21/Council/2020-10-19/CyberRiskInsuranceTIDAC(UK Branch)TRV2870 01_20.pdf|Cyber Risk Insurance Management Liability Package]]
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-** Notice drafted by Mrs L Bolland, Town Clerk to Kirkbymoorside Town Council **+** Notice issued by Mrs L Bolland, Town Clerk to Kirkbymoorside Town Council **
  
  
  
    
agenda2020-10-19.1602581544.txt.gz · Last modified: 2020/10/13 09:32 by bolland
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