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--- agenda2021-05-17 [2021/05/10 12:03]
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+++ agenda2021-05-17 [2021/05/11 12:35] (current)
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-===== Agenda in progress - Ordinary Meeting of the Town Council 17 May 2021 =====
+===== Agenda Ordinary Meeting of the Town Council 17 May 2021 =====
-Issued on x May 2021 for a meeting of the Town Council to be held at 7pm on 17 May 2021 in Church House, Kirkbymoorside.
+Issued on 11 May 2021 for a meeting of the Town Council to be held at 7pm on 17 May 2021 in Church House, Kirkbymoorside.
-**Members of the press and public are welcome to attend. Due to the current government guidance on social distancing access to the face-to-face meeting will be limited. All participants are requested to register their interest to attend the face-to-face meeting in advance. The meeting will also be accessible remotely via Zoom. **
+**On 25 March 2021, Minister for Regional Growth and Local Government, Luke Hall MP confirmed that legislation permitting remote meetings will not be extended in England beyond 7 May 2021. Accordingly, the Ordinary meeting of the Town Council on 17 May 2021 will be held at Church House, with social distancing measures in place, in line with government guidance.**
+**Access to the meeting:
+Members of the Council are required to attend in person. Members of the press and public are also welcome to attend. There is limited availability for physical attendance, due to the necessity for social distancing. All participants are required to register their intention to attend by contacting the Town Clerk in advance, by 5pm on the date of the meeting. Email town.clerk@kirkbymoorsidetowncouncil.gov.uk or leave a message by telephone 01751 432217.**
+**All attendees are required to wear face coverings (unless exempt) and adhere to the Covid-19 safeguarding protocol, including hand sanitising and track and trace/registration upon arrival.**
+The meeting will also be publicly accessible via Zoom.
+Meeting access details:
-==Meeting access details:==
 Join Zoom Meeting
 https://zoom.us/j/91823987436?pwd=cXZOLzM0RW9rRllVdVMybUNKQlpoZz09
@@ Line 62: / Line 71: @@
       - Minutes of the Finance Committee meeting held on 30 September 2019
       - Minutes of the Manor Vale Woodland Management Committee meeting held on 7 October 2019
-      - Minutes of the Staffing Committee meeting dated 27 January 2020
       - Minutes of the Planning Committee meeting dated 16 March 2020
+      - Minutes of the Play Area & Sports Committee meeting dated 28 June 2018
+      - Minutes of the Staffing Committee meeting dated 27 January 2020
   - Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business
   - Discussions with Town, District and County Councillors in respect of questions already posed, and any new matters
   - To consider financial matters:
-    - To approve cheque payments according to the list provided
+    - To report accounts paid since the last meeting of the Council and to approve cheque payments according to the list provided
     - To receive the Financial Summary to 30 April 2021
-  - Annual Accounts and Return to 31 March 2021
+  - Annual Governance and Accountability Return 2020/21
      - To consider the Annual Governance Statements as set out in Section 1 of the Annual Return for year ending 31 March 2021 and approve as appropriate
      - To approve the Accounts for the year to 31 March 2021
@@ Line 80: / Line 90: @@
   - Planning
     -  To review planning applications:
+      - 21/00577/FUL | Erection of single storey rear extension following removal of the existing extension, replace the existing cement render with lime render, remove external drainage and replace internally, repoint or paint with breathable masonry paint and installation of replacement double glazed timber windows to the north elevation | 18 & 20 West End Kirkbymoorside YO62 6AF [[https://planningregister.ryedale.gov.uk/caonline-applications/applicationDetails.do?activeTab=externalDocuments&keyVal=QQOAFYNOJFY00]]
+      - 21/00578/LBC | External and internal alterations to include erection of a single storey rear extension following removal of the existing extension, installation of replacement double glazed timber windows to the north elevation, replace the existing cement render with lime render, remove external drainage and replace internally, repoint or paint with breathable masonry paint, replace external grate to No.18 and internal alterations to include installation of a shower room. | 18 & 20 West End Kirkbymoorside YO62 6AF [[https://planningregister.ryedale.gov.uk/caonline-applications/applicationDetails.do?activeTab=externalDocuments&keyVal=QQOAGYNOJFZ00]]
       - 21/00683/HOUSE | Erection of single storey rear extension | 16 Poplar Avenue Kirkbymoorside YO62 6ES [[https://planningregister.ryedale.gov.uk/caonline-applications/applicationDetails.do?activeTab=externalDocuments&keyVal=QS3ZJJNOJON00]]
     - To note Planning Decisions:
       - 20/01186/73M | Variation of condition 02 of planning approval 18/01313/MFUL dated 29.05.2020 - amendment to elevations to reflect variations in ground level | Land To North Of Wainds Field Kirkbymoorside YO62 6JG ** Approved **
       - 21/00217/73 | Variation of condition 02 of planning approval 20/00784/FUL dated 17.11.2020 - to allow alterations to the design of the cottage ornee | Ravenswick Hall Young Bank Lane Kirkbymoorside YO62 7LT ** Approved **
+  - To consider application to NYCC Highway Authority for a street furniture licence in respect of a bench and planter on the area of pavement at the junction of Market Place and West End, outside 'Something Special'
   - To note footway surfacing works in Ryedale View and Ryedale Crescent are scheduled to begin on 17th May for a period of 5 days
+  - To note the Department of Culture, Media and Sport (DCMS) has just launched an open consultation into rural broadband, closing date 11 June 2021 and agree an appropriate response https://www.gov.uk/government/consultations/improving-broadband-for-very-hard-to-reach-premises
   - To receive reports from Members representing the Town Council at meetings of outside bodies and on delegated matters
   - To receive the Town Clerk's report
   - Questions to the Chair
+  - To note the date of the Ryedale Five Towns meeting on 22 June at 7pm to be held remotely via Google Meet
   - To note the date of the next ordinary meeting of the Town Council on 21 June 2021 at 7pm in Church House
@@ Line 98: / Line 113: @@
   * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Minutes19-20/Finance/2019-09-30Finance.pdf|Minutes of the Finance Committee meeting held on 30 September 2019]]
   * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Minutes19-20/ManorVale/2019-10-07ManorVale.pdf|Minutes of the Manor Vale Management Committee meeting dated 7 October 2019]]
-  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Minutes19-20/Staffing/2020-01-27Staffing.pdf|Minutes of the Staffing Committee meeting dated 27 January 2020]]
   * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Minutes19-20/Planning/2020-03-16Planning.pdf|Minutes of the Planning Committee meeting dated 16 March 2020]]
-  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas21-22/Council/2020-05-17/SupportingDocument.pdf|Supporting Document]]
+  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Minutes18-19/PAS/2018-06-28PAS.pdf|Minutes of the Play Area & Sports  Committee meeting dated 28 June 2018]]
-  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas21-22/Council/2020-05-17/StatementofAccounts.pdf|Statement of Accounts to 30 April 2021]]
+  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Minutes19-20/Staffing/2020-01-27Staffing.pdf|Minutes of the Staffing Committee meeting dated 27 January 2020]]
-  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas21-22/Council/2020-05-17/BudgetSummary.pdf|Budget Summary to 30 April 2021]]
+  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas21-22/Council/2021-05-17/SupportingDoc.pdf|Supporting Document]]
-  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas21-22/Council/2020-05-17/Section2AnnualReturn.pdf|Pages 3 - 5 of Annual Governance and Accountability Return 2020/21:Annual Internal Audit Report 2020/21; Section 1 - Annual Governance Statement 2020/21; Section 2 - Accounting Statements 2020/21]]
+  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas21-22/Council/2021-05-17/StatementofAccounts.pdf|Statement of Accounts to 30 April 2021]]
-  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas21-22/Council/2020-05-17/AnnualReturnStatementofAccounts.pdf|2020/21 Statement of Accounts]]
+  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas21-22/Council/2021-05-17/BudgetSummary.pdf|Budget Summary to 30 April 2021]]
-  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas21-22/Council/2020-05-17/Bankrecs20-21.pdf|2020/21 Bank Reconciliation]]
+  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas21-22/Council/2021-05-17/Section1-2AGAR.pdf|Annual Governance and Accountability Return 2020/21]]
-  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas21-22/Council/2020-05-17/VariancesReport20-21.pdf|Variances Report 2020/21]]
+  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas21-22/Council/2021-05-17/AnnualReturnStatementofAccounts.pdf|2020/21 Statement of Accounts]]
-  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas21-22/Council/2020-05-17/20-01186-73MDecisionNotice.pdf|Planning Application 20/01186/73 Decision Notice - Approval]]
+  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas21-22/Council/2021-05-17/BankRecs20-21.pdf|2020/21 Bank Reconciliation]]
-  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas21-22/Council/2020-05-17/21-00217-73DecisionNotice.pdf|Planning Application 21/00217/73 Decision Notice - Approval]]
+  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas21-22/Council/2021-05-17/Explanation of Variances 2020-21 incl additional explanation of high reserves.pdf|Variances Report 2020/21]]
-  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas21-22/Council/2020-05-17/2021-05-10Footwayworksnotificationletter.pdf|NYCC footway works notification - Ryedale View & Ryedale Crescent]]
+  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas21-22/Council/2021-05-17/20-01186-73MDecisionNotice.pdf|Planning Application 20/01186/73 Decision Notice - Approval]]
+  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas21-22/Council/2021-05-17/21-00217-73DecisionNotice.pdf|Planning Application 21/00217/73 Decision Notice - Approval]]
+  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas21-22/Council/2021-05-17/2021-05-10Footwayworksnotificationletter.pdf|NYCC footway works notification - Ryedale View & Ryedale Crescent]]
-** Notice drafted by Mrs L Bolland, Town Clerk to Kirkbymoorside Town Council **
+** Notice issued by Mrs L Bolland, Town Clerk to Kirkbymoorside Town Council **