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| agenda2023-02-20 [2023/02/13 12:37] – created bolland | agenda2023-02-20 [2025/05/12 16:08] (current) – external edit 127.0.0.1 |
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| ===== Agenda for the Ordinary Meeting of the Town Council 16 January 2023 ===== | ===== Agenda for the Ordinary Meeting of the Town Council 27 February 2023 ===== |
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| Issued on 11 January 2023 for a meeting of the Town Council to be held at 7pm on 16 January 2023 in Church House, Kirkbymoorside. | Issued on 21 February 2023 for a meeting of the Town Council to be held at 7.30pm on 27 February 2023 in Church House, Kirkbymoorside. |
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| Members of the Council are required to attend. Members of the press and public are also welcome to attend. | Members of the Council are required to attend. Members of the press and public are also welcome to attend. |
| - To receive Declarations of Interest in items on the agenda | - To receive Declarations of Interest in items on the agenda |
| - Minutes and Matters Arising | - Minutes and Matters Arising |
| - To receive and approve the draft minutes of the Ordinary Meeting held on 19 December 2022 | - To receive and approve the draft minutes of the Ordinary Meeting held on 16 January 2023 |
| - To consider matters arising | - To consider matters arising |
| - To note local businesses have been invited to a meeting to determine support for the Totally Locally campaign on Thursday 2 February at 3pm, pursuant to minute 22152 | |
| - Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business | - Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business |
| - Discussions with Town, District and County Councillors in respect of questions already posed, and any new matters | - Discussions with Town, District and County Councillors in respect of questions already posed, and any new matters |
| - To consider financial matters | - To consider financial matters |
| - To report accounts paid since the last meeting of the Council and to approve cheque payments according to the list provided | - To report accounts paid since the last meeting of the Council and to approve cheque payments according to the list provided |
| - To receive the Financial Summary to 31 December 2022 | - To receive the Financial Summary to 31 January 2023 |
| - To note the renewal of the Scribe Accounts Annual Subscription at a cost of £468.00 + VAT, from 1st March 2023 | - To review the Cemetery charges |
| - To note the re-declaration of compliance to The Pension Regulator deadline of 31 August 2023 and consider the arrangements for pension enrolment | - To review the Moorside Room charges |
| - Development of Kirkbymoorside Cricket and Football club premises | - To receive correspondence from NYCC with regards to urban grass cutting highway visibility splays and consider continued provision of this service at the revised rate of 7.5p per m2, accounting for a contribution of £1052.78 in 2023/24 |
| - To receive the draft Stage Two CIL grant application, in progress, for submission by 30 January 2023 to Ryedale District Council for 75% of the total project costs of £207,985, pursuant to minute 22125 | - To agree the 2023 honorarium for the winding of All Saints' Church Clock, currently £200 |
| - To consider commitment of capital reserves to the project, pursuant to determination of the 2023/34 budget recorded at minute 22106 dated 17 October 2022 | - To note submission of the Stage Two CIL grant application on 6 February 2023 to Ryedale District Council for 75% of the total project costs associated with development of Kirkbymoorside Cricket and Football club premises |
| - To consider inviting members of the Cricket and Football Clubs to form a Working Group to manage the project | - Remedial repairs at play areas and Manor Vale Woodland |
| - CCTV at Old Road play area | - To consider the cost of £350 for works necessary to clear a sufficient berth on both sides of the road leading to the golf course in order to facilitate regular mowing and safe pedestrian passage |
| - To receive the Acknowledgement of Order in respect of the supply and installation on CCTV at Old Road play area at a cost of £2,379.00 + VAT | - To note the allocation by NYCC Public Rights of Way Officer of funds to redress the steps leading from the golf course road to the top bridleway |
| - To consider and agree the Terms & Conditions of Sale | - To note discussions are in progress with the NYCC Public Rights of Way Officer to determine necessary works to redress the footpath leading from Gillamoor Road |
| - To receive an update on progress to date in respect of the Flood Risk Management scheme | - To consider the cost of £200 for works necessary to replace rotten gate post and secure fencing between basket ball court and skatepark at Old Road play area |
| - Manor Vale woodland | - To consider the cost of £540 for works necessary to replace collapsed fence on western boundary and clear debris, remove dead tree hanging on hawthorn bush and fill holes with soil in the play area |
| - To note remedial repairs have been carried out in Manor Vale woodland following storm damage, at a cost £150, authorised by the Town Clerk in accordance with Standing Orders | - Freedom of the Town |
| - To consider reinstatement of the hand rail on the length of footpath leading from the top bridleway to the golf course road at a cost of £600 | - To receive the draft Freedom of the Town Policy and consider any revisions |
| - To consider the Ryedale Plan Key Decisions consultation, closing date 21 February 2023, and agree a response as appropriate [[https://www.ryedale.gov.uk/information/review-of-the-local-plan/our-consultations-on-the-plan-review/key-decisions/|Ryedale Plan Key Decisions Consultation]] | - To consider adoption of the Freedom of the Town Policy |
| - To consider Planning Applications: | - To consider a ceiling budget of £150 for costs associated with the award of the Freedom of the Town to Tatyana Heard on 3rd March 2023 |
| - 22/01353/FUL | Change of use and alterations to existing stables, store and office building to form 1no. two-bedroom site managers dwelling with associated parking | Buzzers Pond Ings Lane Kirkbymoorside York YO62 6DN [[https://planningregister.ryedale.gov.uk/caonline-applications/applicationDetails.do?activeTab=externalDocuments&keyVal=RMMFZUNOHIW00]] | - To receive an update on progress of the Totally Locally Campaign |
| - To receive information from Yorkshire Water with regards to notice of intended survey works at the sportsfield | - To note the response from the community in respect of celebrations to mark His Majesty the King and Her Majesty the Queen Consort’s Coronation, pursuant to minute 22175 |
| - Celebrations to mark His Majesty the King and Her Majesty the Queen Consort’s Coronation | - To receive information in respect of the North Yorkshire draft Parish Charter and consider a response to the consultation, closing date 12 April 2023 |
| - To consider formation of a Working Group to liaise with the local residents and businesses to co-ordinate a town event on the weekend of Friday 5 to Monday 8 May 2023 | - To note the requirement for Voter ID in the May local elections [[https://www.electoralcommission.org.uk/i-am-a/voter/voter-id?gclsrc=aw.ds&utm_source=MEMBERS&utm_campaign=f42f8b823b-EMAIL_CAMPAIGN_2018_06_08_03_15_COPY_01&utm_medium=email&utm_term=0_206970988f-f42f8b823b-361383906&mc_cid=f42f8b823b&mc_eid=e5a5273c35]] |
| - To consider the allocation of £250 from Cost Code 5 to purchase bunting and decorations | - To receive information in relation to the Inspectorate of Constabulary and Fire & Rescue Services (HMICFRS) report following an inspection of North Yorkshire Fire & Rescue Service |
| - To consider the estimated expense of £500 for costs associated with management of temporary road closures and allocation of costs from Cost Code 5 | |
| - To consider allocation from Cost Code 5 of a ceiling budget for additional expenditure associated with the event | |
| - To receive reports from Members representing the Town Council at meetings of outside bodies and on delegated matters | - To receive reports from Members representing the Town Council at meetings of outside bodies and on delegated matters |
| - To receive the Town Clerk's report | - To receive the Town Clerk's report |
| - To receive the Town Mayor's report | - To receive the Town Mayor's report |
| - Questions to the Chair | - Questions to the Chair |
| - To agree the date of the next ordinary meeting of the Town Council on 20 February 2023 in Church House | - To agree to exclude members of the public from discussion of agenda item 20. |
| | - To receive the nominations for the Community Award and to agree the recipient(s) |
| | - To agree the date of the next ordinary meeting of the Town Council on 20 March 2023 in Church House |
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| Related Documents: | Related Documents: |
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| * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Minutes22-23/2022-12-19Minutes.pdf|Draft minutes of the Ordinary Council meeting dated 19 December 2022]] | * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Minutes22-23/2023-01-16Minutes.pdf|Draft minutes of the Ordinary Council meeting dated 16 January 2023]] |
| * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas22-23/Council/2023-01-16/TotallyLocally.pdf|Totally Locally - information issued pursuant to Minute 22152]] | * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas22-23/Council/2023-02-20/SupportingDoc.pdf|Supporting Document]] |
| * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas22-23/Council/2023-02-20/AccountsPaid.pdf|Accounts paid since last meeting]] | |
| * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas22-23/Council/2023-02-20/StatementofAccounts.pdf|Statement of Accounts to 31 January 2023]] | * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas22-23/Council/2023-02-20/StatementofAccounts.pdf|Statement of Accounts to 31 January 2023]] |
| * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas22-23/Council/2023-02-20/FinancialSummary.pdf|Financial Summary to 31 January 2023]] | * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas22-23/Council/2023-02-20/FinancialSummary.pdf|Financial Summary to 31 January 2023]] |
| | * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas22-23/Council/2023-02-20/CemeteryCharges.pdf|Cemetery Charges]] |
| | * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas22-23/Council/2023-02-20/MoorsideRoomBookingformandGuidelines.pdf|Moorside Room Booking form & Guidelines]] |
| | * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas22-23/Council/2023-02-20/NYCC2023GrassCutting.pdf|2023 NYCC Grass Cutting]] |
| | * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas22-23/Council/2023-02-20/DraftFreedomPolicy.pdf|Draft Freedom Policy]] |
| | * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas22-23/Council/2023-02-20/ParishCharterConsultation.pdf|North Yorkshire Parish Charter Consultation]] |
| | * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas22-23/Council/2023-02-20/NorthYorkshireDraftParishCharter.pdf|North Yorkshire Draft Parish Charter]] |
| | * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas22-23/Council/2023-02-20/DraftParishCharterConsultationQuestions.pdf|North Yorkshire Draft Parish Charter Consultation Questions]] |
| | * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas22-23/Council/2023-02-20/NYPFCC.pdf|Commissioner Zoë responds to HMICFRS’s latest report on North Yorkshire Fire and Rescue Service]] |
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| ** Notice issued by Mrs L Bolland, Town Clerk to Kirkbymoorside Town Council ** | ** Notice issued by Mrs L Bolland, Town Clerk to Kirkbymoorside Town Council ** |