Kirkbymoorside Town Council

Issued on x July 2023 for a meeting of the Town Council to be held at 7.30pm on 17 July 2023 in Church House, Kirkbymoorside

Members of the Council are required to attend in person. Members of the press and public are also welcome to attend.

Photographing, recording, broadcasting or transmitting the proceedings of a meeting is permitted so long as this does not disrupt the meeting in any way. As a matter of courtesy should you wish to record the meeting please make this known to the Chair.

1. Apologies for Absence
   1. To receive apologies for absence given in advance of the meeting
   2. To consider the approval of reasons given for absence
2. To receive Declarations of Interest in items on the agenda
3. To receive reports from representatives on outside bodies
4. Minutes and Matters Arising
   1. To approve the draft minutes of the Meeting held on 19 June 2023
   2. To consider matters arising
5. Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business
6. Discussions with Town Councillors and the County Councillor in respect of questions already posed, and any new matters
7. To consider financial matters:
   1. To report accounts paid since the last meeting of the Council and to approve cheque payments according to the list provided
   2. To receive the Financial Summary to 30 June 2023
   3. To note receipt of the VAT refund in respect of 2021/22 and 2022/2023
   4. To note revision of the cleaning charges for Church House and the Town Council's 50% contribution of £1,566.50
8. Proposal to install a raised pedestrian crossing on Market Place, pursuant to Minute 23037b. dated 19 June 2023
   1. To receive the draft consultation and consider any revisions as appropriate
   2. To consider means of publication of the consultation
9. Play Areas
   1. To receive the annual play area inspection reports
   2. To consider replacement of the Sure Shot Basketball Backboard (item 11.) Option 1 - Sure Shot Basketball Backboard Option 2 - Sure Shot Basketball Backboard Option 3 - Sure Shot Basketball Backboard
   3. To note the surface condition of the Playdale Log & Net Climber (item 13.) has been addressed by application of play grade bark (Minute 23041 dated 19 June 2023))
   4. To consider the report recommendations and agree any action as appropriate
10. To consider an event for presentation of the 'Community Award' and to celebrate the community’s achievements over the previous 12 months, including receipt of reports from local group and charities
11. To review the quarterly footfall monitoring report for Ryedale's market towns
12. To note the date of the meeting to consider arrangements for the next phase of the campaign to support local businesses and promotion of the town on Thursday 27 July at 2pm in The Moorside Room
13. To receive additional information on how to encourage wild flower growth on the grass verges and consider alterations to the grass cutting schedule for 2024 'No Mow May'
14. Christmas Lights
    1. To consider the annual inspection and electrical testing of all connections/sockets for the commercial lights
    2. To receive quotations and consider appointment of the works
       1. Quotation A £1388 + VAT to include PAT Testing of all Town Council owned lights and accessories
       2. Quotation B £7958 + VAT
15. To note damage to one PRoW finger point sign in Manor Vale woodland and consider a contribution of £100 towards the cost of replacement
16. A170 Roundabout
    1. To receive correspondence from a member of the public raising safety concerns
    2. To note referral to North Yorkshire Council and receipt of confirmation that the Highways Authority do not have any safety concerns at this junction
    3. To consider any action as appropriate
17. Defibrillators
    1. To receive correspondence from Will Quince, MP, Minister of State for Department of Health and Social Care ( DHSC) regarding defibrillator registration.
    2. To note the Town Council defibrillators are already registered on 'The Circuit'
    3. To note the recent software update and installation of replacement battery to the iPAD SP1 Defibrillator, exterior wall of the Bowling Club, Kirkbymoorside sportsfield
18. Proposed Upgrade to Existing Radio Base Station, Keld Head Road, Kirkbymoorside YO62 6EN
    1. To receive the pre-application consultation letter and proposed plans in relation to the proposed upgrade to the existing telecommunications installation
    2. To consider a response as appropriate
19. To note the 2023 Joint Annual Meeting of the YLCA on 22 July at The Mercure York Fairfield Manor Hotel, Skelton, York, YO30 1XW at 2.00pm
20. To receive reports from Members representing the Town Council at meetings of outside bodies and on delegated matters
21. To receive the Town Clerk's report
22. To receive the Town Mayor's report
23. Questions to the Chair
24. To note the date of the next ordinary meeting of the Town Council on 17 July 2023 at 7.30pm in Church House

Related Documents:

• Supporting Doc
• Draft Minutes of the Ordinary Council meeting dated 19 June 2023
• Statement of Accounts to 30 June 2023
• Financial Summary to 30 June 2023
• Ryedale market towns footfall monitoring report for Q4 of 2022
• Grass verges restoration project
• Wildflower Verge ID Guide
• Kirkbymoorside, Kirby Mills and Keldholme grass cutting maps

Notice issued by Mrs L Bolland, Town Clerk to Kirkbymoorside Town Council