Annual Report

You can read the Mayor's Annual Report here

 

Services

You can ask about any town council service or other matter in the town library any time it is open.

Contractors

From time to time the council seeks tenders from local contractors for a variety of projects.  None right now - keep looking.

Grants

The council can make grants for projects that benefit the town.  More details...

Privacy Notices

To view the Town Council's General Privacy Notice click here

To view the Town Council's Privacy Notice for Staff, Councillors and Volunteers click here

Fix My Street

Quite a few problems can be reported through Fix My Street - a web site with links to Ryedale and North Yorskhire Councils.

The Moorsider

The Moorsider is the town newsletter and is published about four times a year.  A copy is delivered to every household in Kirkbymoorside.  You can download a copy of the latest edition here.

Previous editions are listed below:

December 2012

February 2013

July 2013

December 2013

April 2014

November 2014

March 2015

June 2015

November 2015

March 2016

December 2016

July 2017

December 2017

May 2018

October 2018

Spring 2019

Summer 2019

 

 

The Moorside Room

 

The Moorside Room @ 9 Church Street, Kirkbymoorside, YO62 6AZ is available for hire. The space is ideal for exhibitions, meetings, children's parties, exercise classes, fund raising events  and is the venue for the Kirkbymoorside Musical Memories sessions.

Click Here for a Booking Form

HIRE CHARGES

Commercial bookings @ £10 per hour

A 30% discount is available to Local Community Groups and Charities @ £7 per hour

Rates may be negotiated for block bookings and certain events such as exhibitions at the discretion of the Town Clerk.

 

 

Manor Vale

Manor Vale is extensively used by the local community for quiet recreation and has open public access. It is located at the northern edge of the town, and is owned and managed by Kirkbymoorside Town Council. Read more about it here.

1.   The top priorities for Kirkbymoorside Town Council are:

a) To represent and support citizens in their dealings with larger public authorities, and to press such authorities to meet their obligations to the town and people of Kirkbymoorside. Prime examples of this at present are discussions over plans for new housing development, and the need to campaign for a continuation of library services.

b) To seek and promote schemes that will give benefits to the town and people of Kirkbymoorside. This may involve (usually modest) financial grants, or it may involve using council resources to coordinate activity. An example would be the council taking overall responsibility for the Sports Field, in support of the individual sports clubs. There are many other possibilities. The Town Council also acts as an official consultee on many matters.

c)   To efficiently and economically provide a range of services. Examples include provision of play areas, street lighting, the new Moorside Room and the management of Manor Vale.

2.   In pursuit of these priorities, the council seeks to act so as to promote:

a)  Democratic accountability, so that expenditure of money and effort are directed according to local opinion.

b)  Openness, so that wherever possible the people of the town are fully informed about the council's activities and nothing is kept secret unless absolutely necessary.

c)   Clarity, so that the people of the town can understand what the council is doing and are not swamped with bureaucratic nit picking.

 3.   Subsidiary considerations are:

a) The council must act lawfully taking reasonable and proportionate measures to follow the spirit of legislation.

b) The council must use appropriate financial procedures whilst maintaining easily understood records appropriate to the scale of its activities.

c)   The council must not allow its internal procedures to overwhelm its core purposes, outlined above.

 

Implications of acting efficiently and economically

Kirkbymoorside is a small town with an active council. All such councils face a problem, which stems from the employment of a clerk. Having a clerk is a tremendous advantage, because a good clerk will ensure that the council's policies are put into practical effect and will exercise firm control over costs. There is, though, an employment cost and this can be a sizeable proportion of the total expenditure for a small council.

The current situation is that the larger towns in Ryedale (Pickering, Malton, Norton) have lower Band D equivalent tax charges than Kirkbymoorside, while Helmsley's is significantly higher (based on 2014-15 figures, the latest available). This is to be expected, but the council is mindful of the need to maintain strict control on costs.

Taking this consideration into account and bearing in mind the council's priorities, there is an impact on council members. It is the council's policy that the purely administrative costs of running the council (support for meetings and such like) should be kept under control, and reduced whenever possible. This is a councillor responsibility just as much as it is the clerk's responsibility. The council will consider alternative ways of working if they will reduce administrative costs.

Given these factors, the clerk is authorised to refer requests from individual council members in cases where they would involve significant additional work over and above that necessitated by the council's agreed policies. Reference will be made to the staffing committee for workload aspects or to the whole council for policy aspects of requests.

Councillors should be aware that their requests may be deferred in this way, although this does not in any way affect the right to request an agenda item for a council meeting, or the legal right councillors have to access council documents needed for the pursuit of their duties.

 

Town Clerk Job Description

Job Purpose To manage and administer the decisions and activities of Kirkbymoorside Town Council working with Councillors, members of the public, external bodies and suppliers, acting as designated Proper Officer and Responsible Financial Officer.

Duties & Responsibilities

  1. To service meetings of the Town Council and its committees, preparing all agendas, briefing and policy papers, minutes and reports. Timescales are determined by Council policy and legislation.
  2. To implement all decisions made by the Council and its committees in accordance with legal requirements and best practice.
  3. To carry out research and produce information to assist the Council in the formulation of its policies.
  4. To be responsible for overseeing the day-today financial matters of the Council in accordance with established procedures, ensuring all payments and receipts are made and documented fully and correctly, liaising with the Council’s accountants to ensure all financial records are updated and reports produced as necessary.
  5. To ensure Councillors and committee members are appraised of information and new developments connected with the work of the Council and its committees.
  6. To be responsible for updating the Annual Plan with dates and details of all activities working with Councillors to ensure that all key dates and requirements are met.
  7. To maintain an awareness of local and national government policies and developments advising the Council as necessary to ensure it remains abreast of key changes.
  8. To advise the Council on applicable local government legislation to the best of their ability.
  9. To deal with all correspondence with the Council bringing such matters to the attention of the Chair, Chair of Committees, Council and Committee Members as required.
  10. To ensure that at all times a high level of service is delivered to members of the public and Councillors in the exercise of their duties.
  11. To administer the town cemetery allocating plots in accordance with legal requirements and issuing certificates, correspondence and invoices ensuring that the bereaved are at all times dealt with in a sensitive and supportive manner.
  12. To receive all planning applications and ensure effective discharge of the Council’s planning function in accordance with policy.
  13. To develop and maintain effective press and public relations on behalf of the Council.
  14. To ensure a safe working environment for any staff, Councillors, members of the public and others affected by the work of the Council. Periodically review Health & Safety Policy in line with legislative and local requirements.
  15. To produce or update Risk Assessments on occasions as necessary covering any activities delivered by the Council.
  16. To draft documents tendering for Council services as necessary, placing them before Council for approval and managing tender processes in a timely, fair and effective manner. To verify that work carried out under tender arrangements is being delivered in accordance with agreed specifications.
  17. To deal with routine maintenance requirements in respect of property within the Council’s area of responsibility, producing specifications for work, placing orders, monitoring and checking the quality of work and administering payments.
  18. Kirkbymoorside Sportsfiel, New Road, Kirkbymoorside YO62 6AT
    1. management of the accounts and licences associated with the sportsfield
    2. apportionment of utility bills to each sports club in accordance with usage
  19. The Moorside Room, 9 Church Street, Kirkbymoorside YO62 6AZ
    1. responsible for the management of the Moorside Room
    2. management of utilities
    3. manage key holders
    4. room bookings and accounts
  20. Any other appropriate tasks relating to Town Council responsibilities, which from time to time may be required.

Town Council Office

Church House

7 High Market Place
Kirkbymoorside
York YO62 6AT
Tel: 01751 432217

Send us a message now

Please be aware that the office is closed on Fridays. The Town Clerk is available to meet with members of the public on Wednesdays between 9.15am and 1pm.

Meetings

The full council normally meets on the third Monday of each month except August.  Meetings start at 7.30 pm in Church House, High Market Place, Kirkbymoorside.  For committee meetings or to check on council meetings, please refer to our calendar.

Town History

Kirkbymoorside has a long and interesting history.  The local history group has built a collection of documents and items and has created a body of writing about the town's past.  You can find a summary here, or look out for exhibitions by the group.